Receptionist/administrative Assistant - North York, Canada - Canadian Custom Packaging & The Color Group

Canadian Custom Packaging & The Color Group

Verified Company

North York, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

General Position Description:

This position is responsible for reception duties as well as providing secretarial, clerical and

administrative support to ensure efficiency and effectiveness within the organization.

Key Responsibilities:

Receptionist Functions:

Answer incoming and redirecting calls; take messages; handle callers' inquiries.
Greet visitors, customers, suppliers, and contractors in a professional and courteous manner.
Ensure all visitors follow the signin and out procedures.
Prepare mail daily for pick up. Receive, open and date stamp mail received daily.
Prepare courier/freight forwarders' documents and arrange pickups.
Ensuring the stationary stock room is kept in an orderly manner.
Ordering office supplies.
Daily and biweekly time and attendance functions.
Maintaining a tidy reception environment.

Administrative Support Functions:

Order entry, invoicing, filing.
Maintaining, updating, etc. Health & Safety policy and procedure documents as directed.
Maintaining, and updating, etc. company policy and procedure documents as directed.
Provide administrative assistance to the Director of Customer Service and other senior

- managers as requested

(ie:

printing labels, correspondence, charts, etc.)

Provide assistance on projects as required.

- the documents as instructed.

Knowledge, skills, and work experience requirements:

Practical experience in areas of responsibility (reception/office administration)
Fluent in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent oral and written communication skills
Excellent customer relation skills, both in person and over the phone.
Attention to detail.
Ability to work consistently to quality policies and operating procedure

Schedule: