Admin Support - Ottawa, Canada - RCGT Consulting

RCGT Consulting

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_ Please note this is a permanent, full-time opportunity working at the downtown Ottawa office
_
So many jobs. So difficult to choose. So hard to know_ for sure, _right? Absolutely.

Also, we know this is just another job ad in an ocean of job ads So, we'll get straight to the point and answer the

Almighty Burning Question:
why choose us?

Simple. Our people.

We carefully screen our recruits to make sure they're a great fit (not good_, great_), taking skills, experience, personality, diversity, and culture into serious consideration.

The result? A dynamic, inclusive, fun-loving work environment that is second-to-none.

We've worked hard to create what we have today - an electric atmosphere filled with passion-driven talent that is, quite frankly, plain cool to be a part of Recognition, collaboration, and high fives are the norm here, not to mention a regular slew of Dad jokes that are often worthy of a good ol' eye roll.

Then there's the official job perks, because what is a job without perks but macaroni without cheese? Things like:

Company swag 'cause we want you to look good while doing good
Group benefits, RRSPs, Employee Assistance Program, Employee Fitness Program
Paid vacation + annual gifted days (_free vacation, in other words)_
Bonuses (role dependent) and milestone rewards
Flexible, hybrid work model (for most positions)
Weekly morale perks (delicious snacks)
Team bonding events: monthly & quarterly team lunches/activities
Holiday parties and festivities
Annual offsite retreat (Mont Tremblant, for example)
Annual core value awards & recognition
Annual offsite community volunteering
Extra curricular opportunities (Social Committee, Health & Safety Committee, Culture Committee, Book Club) you'll never get bored

RCGT Consulting is a vibrant Ottawa based company in the heart of the city just steps away from Parliament.

Over the last 3 years our operations have tripled in size, and we plan to continue expanding both our entry and senior-level rosters with ambitious applicants such as yourself.

Now, let's get down to the nitty gritty...

What we're looking for

A day in the life

Coordinate activities for our operating floor and maintain common areas
Lead projects and initiatives for the ongoing success of our overall operations and for the social committee
Compose and send regular communications to various teams to provide news and updates on projects and social events
Schedule and organize meetings with catering when needed
Perform administrative tasks such as maintaining meeting agendas, action plans, scheduling interviews, taking meeting minutes, writing expense reports, etc.
Ensure documentation is maintained, properly structured, and digitally filed in accordance with office protocol
Prepare necessary documents for approvals
Assemble documents for monthend process for operations reporting
Maintain inventory of office supplies
Manage and maintain documentation in specific areas of our business and support document management for one of our programs
Take initiative and demonstrate a willingness to support team members and resolve problems relating to general office functions

What you'll bring to the table

Highly structured and organized
Excellent communication skills
Able to prioritize and execute duties with mínimal or no supervision
Exercise sound judgement
Problemsolving mindset
Customer service skills and customercentric thinking
High school diploma/GED equivalency mandatory
University degree or diploma in administration or related field considered an asset
3+ years of direct work experience in an administrative support role
Excellent team player who possesses natural teambuilding skills
Ability to effectively communicate both verbally and in writing
Ability to coordinate and organize meetings between executives with varied availabilities
Detailoriented, conducts work thoroughly without compromising pace
High level of integrity, confidentially, and accountability
Strong skills with MS Office tools and comfortable navigating new programs and software
Bilingual in English and French
Possess or able to obtain a valid Enhanced Reliability security clearance