Administrative Assistant - Dartmouth, Canada - Viking Fire Protection

Viking Fire Protection

Verified Company

Dartmouth, Canada

1 day ago

Posted by:

Sophia Lee

beBee Recruiter

Description

VD-38

Workplace:

Dartmouth

Schedule:

37.5

Number of jobs to fill:

1

Job status:

Permanent

Salary:

To be discussed

Job Description:

We are looking for an Administrative Assistant to join our team and look after all administrative internal processes of the office.

Among other things, your responsibilities will be to:
Answer service calls and requests from customers;
Assign service calls to the appropriate technician and provide them administrative support when required;
Complete tender forms;
Open projects in our internal software;
Prepare all documentation required for the realization of the project;
Follow-up with customers for POs and payments;
Issue and match purchase orders, packing slips and invoices;
Manage timesheets;
Prepare monthly invoicing;
Ensure reports and monthly invoices are processed in a timely manner;
Maintain and manage office supplies.

QUALIFICATIONS REQUIRED:

Minimum of 2 years of relevant experience in a similar position;
Basic knowledge in accounting;
Fluent in spoken and written English (essential);
Strong computer skills and very good knowledge of Windows software;
Team oriented;
Strong customer service skills;
Be resourceful and have a good work organization;
Experience in the construction field (an asset).

WHY JOIN US
3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays.
Comprehensive Group Insurance Plan upon hiring, including the virtual care platform Dialogue for a quick access to healthcare services in many Canadian provinces
Group RRSP with employer contributions following 3 months of continuous service
Supplemental training according to employee, market or company needs
Years of service Recognition Program