Temporary Administrative Assistant I - London, Canada - London Health Sciences Centre

London Health Sciences Centre

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posting Period:

Open:
December 2, 2023

Deadline:
December 8, 2023

Non-Union

Department Name:

Volunteer Services

Reporting to the Coordinator, Administrative Services, this role provides day-to-day administrative support to the Manager of Volunteer Services and the team as required within the portfolio.

The AA I manages daily administrative tasks, serving as the first contact for volunteers and the public, while maintaining a positive approach.

Responsibilities encompass and are not limited to, overseeing the patient entertainment program, aiding volunteer recruitment and scheduling, office upkeep, and liaising with internal and external parties.

Additionally, this role will support with inquiries, update databases, assist with clerical duties like inventory and membership renewals, and more.

A significant aspect of this role involves coordinating and preparing agendas for the team and Volunteer Advisory Council meetings, and showing ongoing appreciation for volunteers, with special attention during National Volunteer Week.

What We Offer:

Status: Temporary Full-Time (12 Month Contract)
Rate of Pay: $24.09 per hour to $30.12 per hour
Hours of Work: 37.5 hours per week
Career Development & Training Opportunities
Employee Wellness Initiatives

Qualifications:

Successful completion of twoyear Diploma in Medical, Executive or Office Administration, or as acceptable by the Hospital
Minimum two years of office administration experience required
Experience with invoicing and billing, creating P.O's and requisitions
Demonstrated expertise in computer software products such as Excel, PowerPoint, Word and an ability to learn and embrace new technologies
Strong organizational, time management and prioritizing skills
Ability to identify problems, provide suggestions and/or implement appropriate solutions as required
Excellent written and oral communication skills, ability to communicate effectively with all levels of the organization and outside agencies
Knowledge of Infection Prevention and Control Guidelines and resources and corporate policy and procedures
High level of initiative and selfdirection required
Flexibility/adaptability to changing priorities, procedures and methods
Demonstrated commitment to the principles of patient and family centered care
Demonstrated knowledge of and commitment to patient and staff safety
Demonstrated practice and commitment to LHSC's vision, purpose and values
Demonstrated ability to attend work on a regular basis

Submission Requirements:
PDF document
: Cover Letter, Resume and Listing of Education, Credentials and Experience

Before beginning employment at LHSC, all new hires will be required to:

Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;
Provide documentation of the Tuberculosis skin testing (two step);
Provide proof of Health Canadaapproved COVID19 vaccination reflective of Ontario Health's current definition of being fully vaccinated

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Transforming Healthcare, together.