Administrative Assistant - North York, Canada - Canadian Feed the Children
Description
Title:
Administrative Assistant - Office; Summer Jobs Program
Type:
Temporary (up to 8 weeks), Full-time (35 hours per week)
Location:
Hybrid (Toronto office)
Salary:
$15.50 per hour
About this Opportunity
Canadian Feed the Children ("CFTC") has a Canada Summer Jobs opening from
July 10, 2023 to September 1, 2023 for a tech savvy, collaborative and organized applicant.
As an Administrative Assistant, you will provide comprehensive administrative support and coordination in support of CFTC's strategic planning process and governance at CFTC.
In this role, you may also provide administrative support to other departments at CFTC.
This position is made possible largely due to the Canada Summer Jobs (CSJ) grant, an initiative of the Summer Work Experience program.
Preference for this position will be given to an applicant who self-identifies as being part of an underrepresented group:
- Indigenous youth
- Visible minorities/ racialized youth
- Newcomer/refugee youth
To be eligible, a participant must:
- Be between 15 and 30 years of age at the start of employment;
- Be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act _and_;
- Be legally entitled to work according to the relevant provincial / territorial legislation and regulations.
Summary
Areas of Responsibility
- Provide comprehensive administrative and support services to the CEO and the Executive Assistant and Board Governance Coordinator.
- Support daytoday coordination of strategic planning and other projects and initiatives.
- Assist with management of project schedules by making updates and communicating timelines with the working team and follow up on outstanding tasks.
- Prepare and edit correspondence, presentations, reports, and memos.
- Provide calendar management and prioritize inquiries and requests.
- Organize meetings and events, retreats, board meetings, and other logistics.
- Attend meetings and take minutes.
- Various data entry duties as needed.
- Help with file organization and record keeping.
- Assist in other administrative tasks as needed.
- Other tasks as assigned.
Qualifications & Competencies
- Related experience and some education (postsecondary) in any of the following or related field: Business Administration, Office Administration, Project Management, Business and Development.
- Previous experience working in nonforprofit and/or international development is a plus.
- Excellent written and communication skills in English.
- Proficiency with Microsoft Office suite, including Outlook, Word, Excel, Forms and PowerPoint is required. Competence with online video conferencing and chat platforms.
- Strong organizational and planning skills; and excellent problemsolving and analytical skills.
- Willingness to work flexible hours, as may be required.
- Sound judgement and ability to maintain confidential information.
- Ability and willingness to demonstrate the CFTC values in every aspect of work.
- Ability to multitask and handle a variety of requests simultaneously.
- Ability to work independently.
- Must be able to work effectively from home, with access to internet and phone and at times from the office.
- Proven experience and ability to manage agenda.
- High degree of tact, diplomacy, and ability to deal with a variety of stakeholders in a discreet professional manner.
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