Administrator - Barrie, Canada - GFL Environmental Inc.

GFL Environmental Inc.

Verified Company

Barrie, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

GFL Environmental is looking for an Administrator to join our growing operations team out of our Barrie - Springwater office.

The Administrator is responsible for the oversight and understanding of the overall process flow of office administration, customer service, and accounts payables / receivables.

Provide general office support and have the eagerness and ability to learn, adapt, and work in a fast paced, multifunctional environment.

Key Responsibilities:

Paperwork:
Collect paperwork from shipper, photocopy and distribute to office personnel as required

Customer reports:
creating/maintaining customer reports for customers as required (eg. Tremco)

Manifests:
tracking manifests on manifest tracking spreadsheet, separating/photocopying and.

distribution of copies of manifests, filing manifests alphanumerically, keeping track of copy 6's returned by vendors, tracking down missing copy 6's for outbounds.

Mail and Couriers:
Prepare and send outgoing mail/courier packages, drop off/pick up mail at Circle K, distribute mail to proper personnel in office

Driver paperwork:
collect, separate, and prepare driver paperwork for courier package to Hamilton daily

Switchboard and Reception (as required): Answer phones, take messages, direct calls
Greet guests & have them sign log in book, direct to proper personnel.

Intercompany Tracking:
Enter all inbound interco work orders onto Interco tracking spreadsheet

Audits and Meetings (as required): Preparing for Meetings, tours, audits, Tim Hortons, order food etc. Clean up after Meetings, Tours, audits. Photocopy documents and prepare information required by Audits and Meetings, Etc.

Documents:
Creating and/or updating documents as directed by management (ie. Fire safety plans, ER plans, SOP's, etc.), phone lists, audit packages, correspondence,

Scanning:
Scanning and saving to proper location - ECR's, ECL's, Contractor safety sheets, Tool talks, JH&S meetings.

Processing sheets:
Store/file processing sheets in file copy room and make sure 3 months prior is on hand, anything older than three months can be put in shred box

Knowledge, Skills, & Competencies:

High School diploma
Valid driver's license
Two (2) or more years of general office or accounts receivables experience
Microsoft Office experience
Customer service skills, effectively addressing and resolving escalated customer concerns with positive business impact
Ability to communicate effectively with internal and external customers
Strong work ethic, demonstrating integrity, trust, and maintain confidentiality
Ability to read, write, and comprehend reports and associated documents
Ability to understand and follow oral and written instructions
Ability to prioritize workload and meet time sensitive deadlines
Business acumen and ability to work effectively across various teams and levels
Flexibility to accept and adapt to change as well as the commitment to seek continuous improvement
Ability to exert muscle force to lift, push, pull or carry objects

Ability to coordinate two or more limbs (for example: two arms, two legs, or one leg and one arm) while sitting or standing
Ability to make simple and repeated movements of the fingers, hands, and wrists
Knowledge of proper lifting techniques
Ability to follow all company safety policies and procedures

Who we are:

GFL Environmental is the only major diversified environmental services company in North America; operating across Canada and the United States; offering services in solid waste management, liquid waste management, and infrastructure development.

Recognized by our signature fleet of bright green trucks and equipment, we offer a wide range of environmental and industrial services to businesses, communities, and households, providing a consolidated and sophisticated approach to meeting our customers' needs.

GFL Benefits:

Medical, Dental, and Vision coverage our industry leading benefits package
RRSP Matching
An environment to encourage professional growth and development
Be a part of the Full-Cycle Project initiative - a way to give back to the community

We thank you for your interest. Only those selected for an interview will be contacted.

GFL Environmental is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.

We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

GFL will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.