Back Office Transformation Specialist - Markham, Canada - SE Health

SE Health

Verified Company

Markham, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Summary

The Back Office Transformation Specialist will work collaboratively with different functional areas and/or inter-professional staff to (1) design services that create better experiences for our employees, clients, and their families', (2) develop and/or curate the digital tools (e.g.

EHR/CRM), processes, and roles/responsibilities to enable these services, and (3) drive the adoption of these operationally.

You will lead and manage the activities within the Back Office Experience workstream to further the priorities of the Back Office Operations for the end-to-end service redesign project.

The Back Office Operations priorities include, but not limited to payroll, billing, finance, HR and IT/IS functions.

To this end, you will be part of a large scale, multi-year program to redesign SE Health's homecare service.

This end-to-end service redesign will be guided by new and emerging models of care that are client-centric and enabled by digital, and will be co-designed with our employees, clients, and their families.

This transformation returns the focus of homecare to client experience and health outcomes, by designing an inherently digital service that allow our 6000+ care providers to deliver holistic and integrated care more easily to our more than 1.2 million clients annually.

Responsibilities:

Activity A:
Leadership and Project Management

Lead projects of high priority and complexity with local and regional scope
Utilize project management methodologies to initiate, lead and manage activities including developing detailed task lists, monitoring project schedule, issue logs, financials, status reporting, ongoing monitoring and reporting
Manage and track elicitation activities and outputs within each activity package
Develop an indepth knowledge of the specific workstream, related system's functionality and configuration to aid in current state analysis and subsequent design/development of service components
Maintain relationship with key stakeholders and interprofessional staff to ensure successful implementation and realization of intended outcomes

Activity B:
Analyze and Design New Services

Work collaboratively with different functional areas and/or interprofessional staff throughout the current state analysis and design stage
Lead the activities to analyze and evaluate processes, people, and tools to understand current service problems, opportunities, and context
Lead the activities to elicit and articulate from a wide range of stakeholders (including clinical, operational, and technical) the intended outcomes of the service
Use peoplecentered and service design practices to facilitate workshops with multidisciplinary groups to identify how best to organize people, process and digital tools to directly improve the employee's experience, and indirectly, our client's experience
Map detailed processes to help stakeholder define digital tool capabilities, clinical requirements, data requirements and flow, and new roles and responsibilities

Activity C:
Develop Service Components

Create, and elicit input on workflows, process maps, policy and procedures, and standard operative procedures to codify future processes and roles and responsibilities
Perform quality assurance on newly created digital tools, including defining the test approach and test cases, acceptance criteria and scenarios required to validate requirements

Activity D:
Drive Adoption of New Service

Work collaboratively with different functional areas and/or interprofessional staff on change management activities: prepare, equip and support employees to thrive through changes
Create, and elicit input on training plans, collateral and sessions focusing on driving employee adoption of a new service within administrative and clinical care delivery contexts
Design, and elicit inputs on service sustainability strategies to support administrative and clinical operations, scale future growth and improve performance against industry and clinical standards by developing metric and reporting mechanisms

Requirements/Qualifications:

Degree in Business / Clinical Informatics / Health Sciences with supplemental business education is preferred (equivalent experience will be considered)
Minimum 5 years' of Business Analysis experience
Minimum 2 years' experience supporting any of the following functional areas; clinical informatics and decision support, care delivery operations, finance, billing, payroll, or BI and reporting
Strong facilitation skills to elicit requirements using interviews, document analysis, requirements workshops, surveys, site visits, business process descriptions, use cases, scenarios, task, and workflow analysis
Experience in information systems and technology solution training and implementation with clinical and business users
Excellent communication, business analysis, problem solving, interpersonal and organizational skills
Strong communication, fac