Caretaking Manager B - Mississauga, Canada - University of Toronto

University of Toronto

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:02/21/2023

Req ID: 27123

Faculty/Division:
UofT Mississauga

Department:

UTM:
Facilities, Management & Planning

Campus:
University of Toronto Mississauga (UTM)

Description:

About us:

The university's second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study.

Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation.

With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs.

Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga.

Your opportunity:

Reporting to the Senior Manager, Caretaking and Waste Management, the Caretaking Manager is responsible for providing timely, efficient caretaking services for all non-residence buildings of the campus during their assigned shift.

The position manages Caretaking staff, through supervisory direct reports, and ensures that they are trained and educated on required cleaning processes and use of cleaning products and equipment.

The Manager manages set-ups and take-downs for events, exams, special work orders and requests for work done on their assigned shift.

The Manager inspects the condition of buildings and furniture, advising the Senior Manager of items requiring repair or replacement, or of damage due to construction.

The Manager responds to community needs and customer concerns and ensures all equipment is in good order, communicating to staff on the day shift when items need repair or replacement.

The Manager ensures sufficient and appropriate supplies are on hand to complete the work, and that all work is carried out on time and within budget.

Your responsibilities will include:

Monitor the caretaking sections of an online work order system, ensuring that work orders are received, and work carried out promptly. Develop a plan to efficiently monitor conditions of all classrooms within an assigned building.
Prepare reports and communicate clearly with the Campus Scheduling Officer (Office of the Registrar) and UTM Furniture Coordinator (FMP) regarding condition of classrooms and classroom furniture.
Continually evaluate the range and level of services in the Caretaking portfolio to identify opportunities to improve effectiveness and reduce costs.
Under the direction of the Senior Manager, work with Lead Hands to implement UTM caretaking standards and processes to ensure consistency of operation.
Regularly inspect buildings to ensure they meet the established standards of cleanliness and quality.
Work with Lead Hands to address shortcomings in their area, i.e., areas that do not meet standards.
Consult with Lead Hands and staff to identify and address scheduled and unscheduled cleaning requirements.
Develop a system to efficiently monitor condition of building finishes within an assigned building.
Observe, record and report to the Senior Manager any issues arising from projects underway, including those done by other departments or external contractors (e.g., missing tiles, damage to floor finishes, etc.).
Monitor operating expenses to determine if work processes or resource allocations need to be modified to meet budget.
Ensure that workplace health and safety standards are maintained.
Enforce WHMIS and OHSA regulations, and ensure all staff are trained in and follow procedures.
Provide training and ongoing mentoring to Lead Hands and staff.
Keep current on new procedures and work methods, and integrate new methods into current work process, ensuring any health, safety and ergonomic concerns are addressed.
Review training programs for new employees and skills development programs for current employees to ensure continued effectiveness and the use of best practices.
Guides department staff by providing the necessary direction and training to complete department/project work, based on knowledge of department procedures and specialized expertise.
Manages staff to ensure work tasks are completed on schedule and standards and policies are followed.
Discusses performance with employees to provide feedback and address performance related issues as part of the employee development process.
Involved with informal complaints and step 3 grievances from unionized staff, required to liaise with employees, Human Resources and Labour Relations.
Provide leadership to department that meets University expectations and commitments including ensuring the workplace is safe and harassment.