Executive Assistant - Toronto, Canada - Dragados Canada Inc.

Dragados Canada Inc.

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world's largest international construction and engineering companies), is seeking a talented and experienced Executive Assistant to join its dynamic and energetic team.

Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with offices in Toronto, Vancouver and Montreal, successfully performing a variety of large-scale transportation, bridge, dam, tunnel, and other major infrastructure projects.

Responsibilities

Provide proactive support with a variety of responsibilities and special projects related to tendering phase and operations
Maintain expense and mileage reports
Manage the Bidding department which can include:
Act as a point of contact for queries related to Bidding department
Obtain approvals from the Executives for the Department Expense Report
Maintain an uptodate Bidding Floor plan with seating arrangements
Coordinate travel arrangements which include providing essential documents and information as required
Schedule meetings/conference calls and maintain the Executives calendar
Prepare business expense reports in a timely manner
Review and process department invoices
Support the preparation of reports and presentations for meetings
Coordinate and participate in team meetings, manage agenda items, record and distribute minutes
Adapt different working styles of each individual Executive
Plan, organize and followup on details related to offsite meetings
Anticipate and assess the needs of the Executives to ensure their success
Perform and manage variety of complex and other general administrative support duties as required

Qualifications

College diploma in Office Administration or other relevant discipline is preferred
Minimum 5 years of experience supporting one or multiple senior Executives and other team members
Proficient with MS Office Suite (Outlook, Word, Excel and Power Point) and Adobe Acrobat
Strong command of English language (speaking, reading and writing)
Ability to maintain strict confidentiality
Ability to thrive in a fast paced, highpressure work environment while effectively managing competing and changing priorities
Proven time management skills with the ability to take initiative in the development and completion of assigned projects and duties
Ability to build and maintain strong relationships across all levels of the company
Meticulous attention to detail and accuracy
High level of organization, problem solving and multitasking skills
Positive, solution driven "can do" attitude
Willingness to work overtime if needed

_ Appropriate accommodations will be provided upon request throughout the recruitment and hiring process._
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