Records & Data Management Assistant - Port Hope, Canada - Canadian Nuclear Laboratories

Canadian Nuclear Laboratories

Verified Company

Port Hope, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Want to make a difference for the Environment? Be a part of Canada's premier Science and Technology organization, Canadian Nuclear Laboratories (CNL), as the Historic Waste Program Management Office in Port, Hope Ontario implements Canada's largest low-level radioactive waste (LLRW) environmental remediation project, the Port Hope Area Initiative (PHAI).

THE COMPANY
As an enabler of business innovation and technology transfer, CNL is committed to a clean and prosperous Canada.

A leader in environmental remediation at nuclear and radiologically contaminated sites, CNL is implementing the Port Hope Area Initiative on behalf of Atomic Energy of Canada Limited.

The cleanup of historic Low Level Radioactive Waste by CNL in the communities of Port Hope and Port Granby in Ontario is a demonstration of Canada's commitment to the safe, long-term storage and management of nuclear waste.

THE POSITION
We are looking for an experienced Records & Data Management Assistant for our Information Management department.

The Records and Data Management Associate will work under the direction of the Manager, Information Management (IM), within the Historic Waste Management (HWM) Program Office.

The Program Office supports PHAI projects of varied sizes from planning, through implementation to their successful close-out.

The role provides corporate data and records management services to ensure CNL's information assets are managed in accordance with well-defined policies, procedures, processes and practices.

The role is responsible for records entry and data migration, data validation, reporting including on trends, flagging and addressing anomalies and responding to records and data management inquiries from internal clients.

The position leads a team of IM records clerks who are responsible for entering historical records in the electronic document and records management system.

Role Specific Skills and Abilities:
Expertise in SharePoint Online and Office 36
Experience with Content Server is an asset or at least 2-3 years experience with other enterprise level information/records management systems.
Proficiency using Excel for data quality and data analysis.
Must have excellent data entry skills be highly accurate, and knowledge/experience in data management.
Performs data and record migration for all departments and teams as needed, using appropriate tools including, SharePoint Online, Content Server and Windows Explorer. This includes the responsibility of quality control throughout the migration process on thousands of electronic records (medium to large scale project) while also ensuring the validity of records through accurate data entry, records may be of sensitive/confidential nature.
Manages and maintains electronic and hardcopy records as per CNL standards, processes and systems and ensures compliance by performing regular audits and assessments on inventories.
Participates in special projects including to strengthen the management of project information, supports and coordinates records and data management activities on medium to large scale projects as a senior IM expert resource.
General Knowledge and Abilities:
Must be a quick learner with an ability to easily adapt to new processes and software.
Must have strong communication, interpersonal skills with a focus on customer service.
Must have strong attention to detail to identify discrepancies and errors while managing data and records.
Must be courteous, tactful, influential in gaining buyin, and have excellent oral and written (grammar and spelling) communication skills.
Must be well organized and able to plan and perform tasks with mínimal guidance. Able to work under pressure, solve problems, and excel at projectoriented work.
Excellent interpersonal skills, including demonstrated tact, diplomacy, and discretion as well as the ability to effectively communicate with a diverse range of personnel.
Must be a team player, trustworthy and possess a professional attitude is an invaluable member of the team.
Strong search abilities using Content Server or other records management system
Must embrace the everchanging work environment and proactively make recommendations to change, be willing to help others to accept and understand change, share their skills and proactively learn new skills.

Work Environment:
Excellent growth and development opportunities.
Retention Program & Tuition Reimbursement.
Challenging and interesting work.
Opportunity to be a part of Canadian history.

Security clearance eligibility required for:
enhanced, site clearance via CSIS.

Location:

This role is based out of CNL's Port Hope site, however your primary work location will be remote.

Although your role is considered to be fully remote, your presence at the Port Hope site may be needed on occasion and will be determined by your manager, based on internal client and project needs.

CNL may require you to travel from time to time,