Project Coordinator/administrative Assistant - Winnipeg, Canada - WSP

WSP
WSP
Verified Company
Winnipeg, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe.

In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide.

We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.


At
WSP:

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable

WINNIPEG

The Opportunity:

WSP is currently seeking a Project Coordinator/Administrative Assistant to join our Building Sciences Team, located at our Winnipeg office. Reporting to the District Manager, Buildings, this position will be responsible for administrative support to the Building Sciences team. You will be an integral part of a vibrant Building Sciences Team.

Our Team works on some exciting projects both locally and nationally, your contribution will be vital to the continued success of the Team.

WSP offers a flexible hybrid work model, allowing you to work from home 2-3 days a week.


The duties include setting up projects in Oracle, preparing Project Safety Plans in consultation with Project Managers, coordinating travel, coordinating sub-contractor contracts, producing reports, preparing presentations, reviewing documents, basic invoicing support, resolve issues, plan team functions, word processing, document preparation, data entry, photocopying, distribution, filing, preparation of courier packages of projects and proposals, as directed by the Project and Team Managers.

This position is required to interact closely with Project Managers and project staff on a daily basis to support the timely completion of each project.


Why WSP?

  • A Canadian success story we're
    proud to wear the red and white of this beautiful country and show the world what Canada has to offer,
-
Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada;
-
Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to
your ideas and trying
new things;

  • A phenomenal
    collaborative culture and a workforce filled with genuinely
    good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

WeAre
WSP

A day in the life:


  • Assist in the project opening process, including project file and accounting setup, and the preparation of project startup and safety documentation;
  • Support the business line marketing initiatives including coordination of events, sponsorship, advertising, budget tracking, and membership renewals;
  • Maintain a database of projects and CV updates for the team;
  • Scheduling any monthly management/marketing/teamrelated meetings;
  • Coordinating travel for Team Members;
  • Administration/support of SharePoint portals for the project, proposal and business sites;
  • Develop, produce and distribute reports, studies, proposals, and general correspondence;
  • Manage project and program information, including database and filing;
  • Collaborate with internal staff to ensure completion of projects on a timely basis;
  • Assist in daily administrative duties and tasks.

We'd love to hear from you if you have...

  • College diploma in Administration or other equivalent training;
  • 3 to 5 years of relevant experience as an Project Coordinator or Administration Assistant preferably within an Engineering/Architectural or other professional service office;
  • Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks;
  • Proven ability to meet deadlines and prioritize workload;
  • Experience working with SharePoint would be considered an asset;
  • Good initiative, strong attention to detail;
  • Decision making and problem solving ability;
  • Ability to work independently as well as in a team environment;
  • Excellent verbal and written communication skills.
LI-Hybrid

Health and Safety is a core paramount value of WS
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