Coordinator, Procurement Admin - Ontario, Canada - Regional Municipality of Peel

Regional Municipality of Peel

Verified Company

Ontario, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

Coordinator, Procurement Admin

Legislative Services - Procurement

Two full time contracts, ending December 31, 2024

Salary Range:
$65,480 - $81,849

Work Mode:

Hybrid *see below for more details**
Location: 10 Peel Centre Drive, Brampton**
Hours of Work: 35 hours per week; Monday - Friday 8:30AM - 4:30PM**In this role you will provide ongoing administrative, document management and low dollar value procurement support to Purchasing, clients, departments and vendors in accordance with established program, Purchasing and Finance By-Laws, policies, procedures and business practices.

You will also act as primary support and key point of contact for Purchase Order and document management information.

What You'll Do:

Provide vendor, client, and Purchasing Analysts support, respond to inquiries
Administer the Document Management activities for all purchasing processes, including establishing and maintaining document files, accessions, archiving and disposition in accordance with Records Retention policy and procedure
Facilitate electronic tender opening, including verification and recording of results and publishing of results
Administer and maintain external Bid Documents web pages, including uploading of Purchasing documents, addenda and approved Procurement Award and Council resolution decisions
Prepare a variety of regularly scheduled reports on purchasing business activities and services
Route and track procurement award reports and update web pages as appropriate
Maintain inventory and order replenishment for all office supplies
File and maintain accurate records of all bid sureties, performance sureties and bonds
Prepare correspondence and return cheques/bonds to vendors as required
Train and provide guidance to summer students and temporary staff
Provide support and back up to designated purchasing staff as required from time to time

What the role requires:

College diploma or university degree in Business/Office Administration or other related discipline
Minimum 3 years job related experience, or an equivalent combination of education and experience may be considered
Proficient knowledge of the Microsoft Office suite of products including Outlook
Ability to lift boxes up to 30 pounds

Skills and Abilities:

Skill in establishing and maintaining effective working relationships with all division/department personnel, supervisors, and vendors
Ability to work effectively and efficiently with mínimal supervision and as a team member
Ability to clearly communicate information both orally and in writing
Strong customer service, interpersonal, time management and analytical skills
Must be detail oriented and able to manage multiple tasks and changing priorities
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice to Have:

Completion or enrollment in the Ontario Public Buyers Association Principle's Certificate Program is an asset
Knowledge of public sector purchasing policies and procedures and contract law
Comprehensive Health, Dental, Vision benefit plan (effective start date)
Accrue Vacation on a monthly basis up to 3 weeks per annum
3 Paid personal days and floating holidays
Flexible hours supporting your wellness and wellbeing
Supportive leadership and a culture of respect and inclusion

Work Mode & Job Location:

In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 10 Peel Centre Drive, Brampton worksite.

The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

_The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved._

Interview:
Our recruitment process will be completed with video conference technology.

At Peel Region, we value being open and transparent with our community. The Ontario government has passed legislation that will dissolve Peel Region on January 1, 2025. Peel remains committed to providing uninterrupted services to our residents and businesses through the transition.

Skilled and qualified professionals are and will be needed to deliver services to the Peel community regardless of the governance model.

For information about our transition and how we continue delivering services, visit

**As part of the Region's ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The addit