Human Resources Coordinator - Mississauga, Canada - Mississaugua Golf & Country Club

Mississaugua Golf & Country Club

Verified Company

Mississauga, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Available:
Human Resources Coordinator
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About us:The Mississaugua Golf and Country Club is one of Canada's top private all-season golf clubs, with a diverse membership of 1,400 members and an outstanding Tier One golf course famous for its excellence. The Club has played host to numerous premier events, including six Canadian Opens.

Founded in 1906, MG&CC is a year-round private club that offers golf, curling and tennis, dining, fitness, and social amenities.

Our Tudor Clubhouse is a spectacular venue for casual and fine dining, banquets, weddings and various social events and functions.

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Position Summary:The Mississaugua Golf and Country Club is seeking a Full-Time Human Resources Coordinator to support the Director of Human Resources with day-to-day Human Resources functions, which include: full cycle recruitment, new hire set up and onboarding, employee file maintenance, monthly reporting, training, and development, health and safety, policy maintenance and development and special projects as assigned.

Key Responsibilities:

_Recruitment/New Hire Processing_

Assist with all recruitment initiatives.
Liaise with various Universities, Colleges and utilize alternative recruiting methods.
When necessary Assist Hiring Managers with the development of Job Descriptions, Post vacancies on job posting forums, including colleges and universities sites, screen and shortlist resumes, and conduct telephone and facetoface interviews.
Conduct background and reference checks.
With the assistance of the Director of Humans Resources, prepare employment agreements and send them out to the incumbent including onboarding documents.
Accurately collect all onboarding documents, including tax forms for payroll purposes, and ensure that all new hire information is captured in Jonas Club Management System.
Serve as a point person for all new employee questions relating to onboarding.

_ Payroll Administration:
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Prepare new employee files
Maintain all employee files and update changes as required
Assist with ensuring that vacation and sick time are tracked in Jonas
Prepare all employee information for entry into Jonas for employees on the biweekly pay schedule.

_ Record Maintenance:
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Maintain current HR files and databases

Update and maintain employee benefits, employment status, and similar records

Maintain records related to employee relations, performance reviews, and disciplinary actions

Perform file audits to ensure that all required employee documentation is collected and maintained

Perform payroll/benefit-related reconciliations

Perform payroll and benefits audits and recommend any correction action

Complete termination paperwork and assist with exit interviews

_ Health and Safety:
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Transcribe, post, and distribute monthly Health and Safety inspection reports and action items to staff
Attend quarterly Joint Health and Safety meetings: take minutes and circulate them to the team
Update the Health and Safety Board and ensure that: monthly inspections, action items, ministry documents, and new policies are posted and up to date

_ Administration:
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Standardize job descriptions and job postings as directed.
Create documents and update forms as needed.
Collect and maintain all documents for summer government subsidy programs.
As directed, maintain new hire orientation documents, policies and procedures, and employee handbook.
With the assistance of the Director of Human Resources receive and report on all employee incidents and assist with WSIB Form 7 submittal
Prepare reports: attendance, birthdays, service years, turnover and vacation, legislated training hours for new staff, monthly HR Analytics
Perform all administrative tasks including filing, mailing, etc. and other related tasks assigned by the Director of Human Resources

Requirements:

Minimum 2 years experience in an HR capacity
Strong administrative skills
Basic knowledge of Employment Standards
Excellent interpersonal and written skills
Degree or Diploma in Human Resources or related field
Strong communication skills with the ability to collaborate with team members and share information with other departments.
Ability to work independently and maintain a positive attitude within a busy environment
Strong commitment to professional and responsive service with the ability to deal effectively and professionally with difficult individuals
Communicates effectively, ensuring all details and related logistics are communicated to the appropriate individuals/departments
Proactively identify problems and innovate solutions to challenging situations
Superior organizational skills to manage tight timelines and conflicting priorities
Exceptional conflict resolution, negotiation, and objection handling skills
Knowledge of updated relevant labor legislations, ESA, OHSA, WSIB and AODA is an asset

**Able to maintain confidentiality/privacy of i