Executive Assistant, Chief Investment Office - Montréal, Canada - PSP Investments

PSP Investments

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ABOUT US
We're one of Canada's largest pension investment managers, with CAD$243.7 billion of net assets as at March 31, 2023.

We invest funds for the pension plans of the federal public service, the Reserve Force.

Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London, and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies.

At PSP, you'll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

EXPERIENCE THE EDGE
At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We are committed to a culture that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an
- inclusive work environment
where diversity is embraced.

ABOUT THE TEAM

The Chief Investment Officer group is responsible to determine and manage the Total Fund's risk-return profile, provide tools and insights that help investment groups manage risks and identify investment opportunities as well as promote knowledge management and knowledge sharing throughout PSP.

The CIO group also encompasses the Strategic Communications and Global Government Affairs team.

ABOUT YOUR ROLE

Reporting to the Senior Vice President and Chief Investment Officer, the Executive Assistant will:
Provide overall administrative and operational support to the SVP by utilizing excellent communication skills, exercising sound judgment and discretion, interacting with internal and external partners, including senior level executivesManage the SVP's agenda and coordinate his schedule, including coordinating meetings, creating agendas, organizing participation in conferences as well as handling meeting logistics-
Participates in CIO leadership meetings, share relevant information with members, relay and follow-up on action items to the appropriate persons within the department or organization-
Coordinate travel arrangements, providing all required documents (itineraries, tickets) and prepare expense reports-
Work in close partnership with the CIO Senior management team-
Help create, proofread, edit communications on behalf of the SVP and consolidate documents for the Board of Directors, ExCo, etc.-
Help prepare PowerPoint presentations for various meetings and committees-
Act as liaison agent with various stakeholders internally and externally and be the contact point for the Administrative Assistants in the department-
May provide support in monitoring and managing budget and contract processes-
Lead project coordination of large events and meetings for the CIO group-
Lead process improvement projects in collaboration with other Administrative assistants and participate in/help coordinate business group projects as requiredDemonstrate integrity, the ability to maintain the utmost confidentiality and the capacity to manage many situations that will arise daily.

WHAT YOU'LL NEED- Excellent client service approach with high degree of proactivity and responsiveness Ability to navigate a fast-paced environment Ability to handle sensitive and confidential information with professionalism, discretion and good judgement Detail-oriented Strong interpersonal skills and ability to build an internal network Autonomy, curiosity, proactivity and solution-oriented Strong ability to prioritize and multitask Effective communications skills, both written and spoken, with excellent writing skills Ability to work independently with mínimal supervision Diploma in office technology, or equivalent experience. Bachelor's degree an asset. At least ten (10) years of experience as Administrative Assistant/ Executive Assistant supporting senior management in a dynamic, professional, and complex organization Project Management skills Advanced knowledge of Teams, Outlook, Word, Concur and PowerPoint and the interest and capacity to adapt to new technologies and tools. Proficiency in English and French (or willingness to learn)
- _frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa)_

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities.

Beyond salary and incentive pay eligibility, you have access to: