Bus Operations Clerk Ii - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Bus Operations Clerk II - Centennial Transit Garage Up to 18 months

Job Number:

47384

Are you excited to step away from your desk as you serve a large workspace?
Work for an area that strives to improve the quality of life for the citizens of Edmonton.

Edmonton Transit has a key role in a sustainable community; make your mark providing administrative support to up to 450 divisional team members of Bus Operations in Edmonton Transit.

Your success will be measured by your ability to achieve results in a respectful, inclusive and service-minded way.

With a focus on the City of Edmonton's Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

Process all incoming/outgoing mail for the building
Provide additional telephone coverage on a rotational basis for other section clerks during lunch hour
Provide vacation relief coverage as required for other Clerks in the section
Provide clerical/administrative support to the Manager of Bus Operations and Transit Delivery Supervisors
Process complex confidential documents in Google Docs and Google Sheets relating to Human Resources issues and maintaining data to provide statistical reports
Place all documents requiring signature into DocuSign
Support the delivery of meetings, including booking rooms, preparing and distributing agendas and meeting materials, managing attendance lists and coordinating guests, assisting with meeting logistics (such as running presentations during meetings), taking minutes, and following up on action items
Input monthly data entry for Safety Data Management System SDMS
Arrange catering for meetings, process invoices through Visa Card
Manage all logístical aspects for garage boardroom, order and maintain boardroom supplies, ensure technology is working, troubleshoot, arrange for repairs as required
Coordinate weekly stationery order through Eway, compile monthly Corporate Credit Card Statements
Process monthly Corporate Credit Card transactions
Maintain and process all invoices pertaining to Centennial Transit Garage through, Ariba, cheque requisitions, or Corporate Credit Card
Liaise with others in regards to computer hardware/software, process requests, order new, upgrade, or repair of all cellular requests and services, submit repair orders, furniture repairs/replacement, coordinate building maintenance request and follow up on actionable items
Process responses to Council inquiries using POSSE; Request and activate Corporate ID Cards through Inside Information
Order medical requisitions, employment letters and Long-Term Service gifts for Operators and other garage staff
Send bottles and cans for recycling using Skip the Depot
Send used uniforms to Uniform Works using internal courier service
Assign lockers and maintain a locker tracking system
Access all areas of a large garage on a daily basis
Perform other related duties as required

Qualifications:

Minimum of 2 years of diversified word and information processing experience, including experience and knowledge of general office practices, procedures and management
Intermediate

- advanced level proficiency with Google Workspace (Docs, Sheets, Calendar, Meet, etc.)

Prior Reception and customer service experience
Prior experience using DocuSign and Ariba
Experience ordering catering and processing invoices for events
Demonstrated ability in producing quality work in a complex, demanding, timesensitive environment with a large degree of independence
Excellent verbal and written communication skills, including the ability to summarize and prepare various materials (such as meeting minutes) with high level of accuracy
Exceptional time management and organization skills, with proven ability to efficiently and effectively prioritize work and manage competing priorities
Ability to work independently with mínimal supervision as well as actively participating as a team member
Strong interpersonal skills, including the ability to effectively and tactfully communicate and develop relationships with various internal and external stakeholders and partners
Experience with ETDS, TOPS, PeopleSoft, POSSE, SDMS, and Remedy would be an asset
This is a large transit garage, considerable walking is required
Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and