Facility Administrator - Drayton Valley, Canada - Secure Energy

Secure Energy

Verified Company

Drayton Valley, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We value people. We offer competitive wages. We also provide benefits on day 1 for you and your family. We know how important this is to families and we want to be there for you.

We value your time. We want you to feel fulfilled both at work and at home. We often offer innovative shifts to achieve this, along with experience-based vacation time to encourage better work-life balance.

We value your growth. We are growing/adapting, and we need more great people to help us do that safely and sustainability. We want to help you develop your skills and hone your talents to help us do that.

Together, we are SECURE

Job Purpose:

As a Facility Administrator you are responsible for performing a broad range of service functions in support of efficient and effective Facility operations.

The key responsibility areas for this role involve office administration, customer service, accounts receivable, accounts payable, systems, training and continuous improvement.

The Administrator is an essential part of the Facility Services team and will be key in mentoring and modeling Secure's common values and principles with clients and employees.
This is a 12 month Fixed-term position.

**
Essential Duties & Responsibilities

Responsible for accurate and timely generation and distribution of customer invoices; proper pricing, coding, approvals, and ensuring customer requirements are met;
Accountable for managing facility receivables; work closely with financial and marketing teams to ensure collection of outstanding invoices in a timely manner;
Manage PO's and requisitions
Accounts Payable; creating vouchers
Assist facility manager with weekly, monthly, or yearly reporting;
Provide Ad Hoc reports as requested by facility management;
Provide support to facility manager as required.

Administrative System

Data entry, creation of reports, work approvals, and invoices;
Daily plant balancing and reconciliation of receipts, dispositions, transfers and inventory entries into administration system;
Awareness of operational processes and procedures within facility;
Meet month end deadlines and ensure accurate reporting while with complying with regulatory requirements;
Assist in training operators within facility.

Customer Service/Office Administration

Represent Secure with a friendly and professional demeanor;
Handle internal and external customer relations and inquiries in a prompt, accurate and professional manner;
Book incoming customer loads in scheduling program;
Provide notification of facility status, changed hours, etc. to appropriate customers;
Complete approvals for jobs coming in; fax approvals; code and ensure invoicing information is correct.
Ensure office supplies are adequate; equipment is maintained; office is organized;
Maintain up to date and accessible files;
Keep customer phone lists, admin tasks and procedures updated;
Assist with maintaining facility orientation and visitor sign in sheet;
Support operations with troubleshooting time entry, pay issues, vacation tracking that may arise by being a liason with human resources and payroll.

Qualifications/Competencies

2 years office administration experience preferred;
Experience with invoicing, accounts payable / receivable and financial reports is considered an asset;
Proven ability to handle multiple priorities and ability to prioritize tasks;
Excellent verbal and written communication skills required;
Proficient in Microsoft Office Suite and data entry;
Oil and Gas industry experience would be considered as asset;
Must be selfmotivated and able to function in a team environment;
Must possess a high school diploma or equivalent.

Please note:
This position works a standard 40 hour work-week.

Qualifications:

Skills:

Preferred

Microsoft Word

Intermediate_

Excel

Intermediate_

Ability to Meet Timelines

Expert_

Interpersonal Skills

Expert_

Team Oriented

Expert_

Strong Customer Services

Expert_

Behaviors

Preferred

Team Player:
Works well as a member of a group

Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done well

**Motivations

Preferred

Work-Life Balance:
Inspired to perform well by having ample time to pursue work and interests outside of work

Growth Opportunities:
Inspired to perform well by the chance to take on more responsibility

**Education

Experience

Preferred

2 years:
Office administration experience