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    Administrative Assistant, Apprenticeship - Timmins, Canada - Northern College of Applied Arts and Technology

    Northern College of Applied Arts and Technology
    Northern College of Applied Arts and Technology Timmins, Canada

    3 weeks ago

    Default job background
    Full time - Temporary Leave Replacement (Appendix D)
    Description

    Northern College is seeking an Administrative Assistant, Apprenticeship in our Apprenticeship department. The successful candidate will have strong communications and organizational skills as well as be able to work independently with minimal supervision. The successful candidate should be familiar with Microsoft Office as well as be familiar with Management Software.

    At Northern College, we're committed to the ongoing success and development of everyone who passes through our learning spaces, whether they be our students, employees or community members. We believe in investing in those who invest in us, constantly working to build a collaborative and friendly working environment while offering top tier benefits and generous pension packages to our eligible full-time employees with purposeful, rewarding work, supportive supervisors and positive, engaged work teams.

    Reporting to the Dean, Trades, Technology and Apprenticeship, the successful candidate will ensure effective department operation and provide administrative duties to the Dean, Trades, Technology and Apprenticeship as required. They will facilitate communication amongst internal/external stakeholders and provide confidential services in support of the development and delivery of programs on-site, college-wide and/or via distance. The successful candidate ensures that the program structure is congruent, that the course is aligned, and that proper program documentation is provided.

    What you will be doing:

  • Compile Ministry reports and prepare/process documents such as program timetable creation, program synopsis verification and data entry for Standard Workload Forms (SWFs);
  • Collaborate with Program Advisory Committee members in planning and administrating meetings;
  • Collate, distribute and ensure timelines are met for all course-related materials in collaboration with faculty to ensure compliance with Ministry standards, as well as College, academic, and departmental policies and procedures;
  • Maintain complete and accurate student records;
  • Ensure program integrity through the effective management of synopses/course outlines each academic year in compliance with the College's Quality Assurance policies and procedure; and
  • Facilitate the transfer credit process and prepare student amendment records.

    • A detailed job description is available from the Human Resource Services department.

    What you will need to be considered:

  • 2-year diploma in Office Administration or equivalent; and
  • Minimum 3 years of experience working with office systems and software.

    • What Northern has to offer:

  • Defined benefit pension plan;
  • Professional development opportunities;
  • Wellness programs; and
  • Employee Assistance Program.

    • The incumbent may be required to provide a criminal reference check.

    As part of Northern College's action on reconciliation, the College recognizes its responsibility to make a difference through increasing the number of Indigenous employees who work in the academic field. We encourage applicants who identify as Indigenous to apply.

    Northern College is committed to an inclusive, barrier-free selection process. To request reasonable accommodation at any time during the selection process, please contact the Human Resource Services department. Information received relating to accommodation needs of applicants will be addressed confidentially.

    Northern College values diversity and is an equal opportunity employer.

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