Administrative Assistant - Burnaby, Canada - BC Nurses' Union
1 week ago
Description
The BC Nurses' Union (BCNU) is a strong, dynamic voice for nurses and nursing in British Columbia, representing more than 45,000 members.
BCNU provides collective agreement negotiation and support to its members, as well as professional and advocacy services in the field of research, clinical practice, leadership and education.
As the voice of the nursing profession in the province, we advocate for nurses and patients to ensure safe, quality, public health care for all.
Job Title:
Administrative Assistant - Communications
Regular Full-Time
Posting #:
MOVEUP-004-24
Bargaining Unit:
MoveUP
Pay Grade:
Category 4 ($36.85/hour)
Starting:
February/ March 2024
Position Overview
Key Responsibilities
Provides administrative support to the Communications department and committees as assigned.
- Drafts and prepares correspondence for signature.
- Assists with scheduling meetings for the department.
- Sets up meeting rooms, arranges catering and distributes copies of meeting agendas. Ensure meeting rooms are tidied up following a meeting.
- Takes department or committee meeting minutes and records action items.
- Books travel and accommodation as requested.
- Ensures the department storage room is organized and items are inventoried.
- Maintains electronic filing system for the department.
- Assists with gathering items (signs, flags, walkabout cards, etc.) to support worksite campaigns, events and conferences and ensures that items are returned to the storage room.
- Assists with setup of virtual meetings and events (town halls) including event registration, post event debriefs and feedback processes.
- May provide onsite conference or event support.
- Schedule social posts as requested (e.g. Sprout).
- Assists with monitoring social platforms and bringing forward any issue or concerns.
- Assists with updating the BCNU website as required.
Qualifications:
The successful applicant must have:
- A diploma or certificate from a recognized Office Assistant or Applied Business Technology program and a minimum of two years of experience in a similar role, or an equivalent combination of education, training, and experience. Additional education from a recognized institution in a communications-related field of study (marketing, journalism, public relations, etc.) and/or experience would be considered an asset.
- Excellent service skills, adaptable, and takes a proactive approach to problem solving.
- Demonstrated ability to communicate effectively both verbally and in writing.
- Knowledge of office methods, procedures, and filing systems. Strong attention to detail, organizational skills, and the ability to multitask and manage competing demands. Completes work in a timely manner and monitors own work to ensure quality.
- Ability to work well independently and collaboratively within a team.
- Ability to manage correspondence and research information.
- Ability to simultaneously listen and record minutes.
- Ability to type a minimum of 65 wpm.
- Functional/Technical Skills
- Teamwork
- Member Focus
- Interpersonal Savvy
- Priority Setting
- Time Management
- Action Oriented
- Dealing with Ambiguity
- Composure
- Compassion
- Perseverance
- Approachability
- Learning on the Fly
- Patience
- Technical Learning
- Listening
- Planning
- Problem Solving
- Multitasking
BCNU values, respects and protects diversity. We take pride in representing a diverse membership and staff.
We offer an inclusive and supportive workplace with opportunities for career development and professional advancement as well as a competitive compensation and benefits package.
If you are seeking an opportunity to join a passionate and committed team, we'd like to hear from you
More jobs from BC Nurses' Union
-
Human Rights, Equity and Health Policy Officer
Burnaby, Canada - 1 week ago
-
Engagement Officer
Burnaby, Canada - 1 week ago
-
Administrative Assistant
Victoria, Canada - 1 week ago
-
Executive Assistant, Council
Burnaby, Canada - 1 week ago