Pgme Operations Administrator, Postgraduate Medical - Calgary, Canada - The University of Calgary

The University of Calgary

Verified Company

Calgary, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Overview

The Office of
Postgraduate Medical Education in the
Cumming School of Medicine is currently seeking a Full-time
PGME Operations Administrator.

The Office of Postgraduate Medical Education (PGME), Cumming School of Medicine, is accredited by the Royal College of Physicians and Surgeons (RCPSC) and the College of Family Physicians of Canada (CFPC).

It oversees the education and training of 1250+ medical residents, fellows, international trainees, and visiting elective residents in 65 specialty and subspecialty residency programs in a variety of clinical and academic settings situated in five Calgary hospitals with collaborative relationships in metro and rural settings.

Residency training programs vary in length from two to eight years, have independent education curricula, and are separately accredited according to the Royal College and College of Family Medicine mandated requirements.

The PGME Operations Administrator reports to the Manager, Registration Postgraduate Medical Education (PGME).

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Resident registration in the University Student Information System
Liaise with internal and external stakeholders to ensure current and accurate information flow
Oversees resident promotion data to ensure accuracy in training levels and salary levels
Oversees the PGME Web App for annual registration and payment of resident fees and subsequent reporting
Supports the Manager Registration with the Canadian Residency Matching Service (CaRMS) process
Maintains the PGME database of resident enrollment information
Oversees the accuracy and distribution of certificates related to completion of training for approximately 250 trainees annually
Oversees the PGME File Retention Program for 65 residency training programs ensuring that resident files are archived as per University Standards
Collaborates with colleagues in the PGME registration team to ensure resident information is entered accurately in the University's Student Information System at the start of the academic year and maintains continuous updates to resident enrollments
Collaborates with colleagues in the PGME registration team to ensure the resident contracts are created and distributed in preparation for the start of the academic year and through out the year for offcycle trainees
Ensures that leave of absence information is entered accurately into the University's Student Information System

Qualifications / Requirements:

A minimum of 5 years related experience within an educational institute required
Completion of a University degree required
Significant past experience in a medical education or equivalent university environment required
Excellent knowledge of educational institutions, hospital/clinical settings, and Canadian postgraduate medical education policies and procedures required
Expert knowledge of the University Student Information System and uniqueness of the PGME SIS modules
Excellent knowledge of the SharePoint platform
Excellent working knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint), Universitysupported web browsers and Adobe Publisher
Demonstrated ability to analyze and report on student information
Strong attention to detail and the ability to work independently and set priorities in a complex environment
Strong planning and organizational skills, effective decision making and problem solving ability
Demonstrated writing and editing skills
Ability to contribute to improved processes and operations
High degree of professional conduct in dealing with confidential and sensitive issues
Need for flexibility to deal with changing demands and deadlines

Application Deadline:
December 6, 2023

Additional Information
This position is part of the AUPE bargaining unit, and falls under the
_Specialist/Advisor __Job Family, Phase 2_**.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our
Management and Staff Careers website.

For more information visit
Careers in the Cumming School of Medicine.
The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

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