Graduate Programs Advisor - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

MED Office of Research Admin:

Competition No.

Posting Date

May 09, 2023

Closing Date

May 23, 2023

Position Type

Full Time - Operating Funded

Salary Range

$51,055 to $69,342 per year

Grade

Hours

35
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - North campus. This role is in person

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department summary

The Faculty of Medicine & Dentistry at the University of Alberta is one of the world's elite academic health sciences centres, where top students are taught by award-winning educators and mentored by renowned scientists in a dynamic learning environment.

We have 21 departments, two stand-alone divisions, 7 research institutes, 15 research centres, and 10 research groups.

Our state-of-the-art labs and teaching facilities include award-winning teachers, medical students who have scored near or at the top on national medical licensing exams, and alumni who are making a difference in the health of the world's peoples.

We conduct our teaching, research and patient care in accordance with the highest international standards.

We work with our partners in education, research and health care for the greater good of the local, regional and global community.

Position summary
The position requires an understanding and familiarity with several areas including FGSR policies, university graduate programs, and FOIPP.

The GPA requires excellent communication skills, must be highly organized and possess the ability to work both independently and as part of a team.

The position requires the ability to work in a fast-paced and demanding environment and to be able to provide a proactive and innovative approach in solving problems, facilitating solutions and continuous process improvement.

Duties

Faculty award competitions (80%):

Administers all graduate student and PDF funding and award competitions.
Administers the FoMD Excellence in Mentoring Awards competition and organizes the recognition event.
Works in close collaboration and provides advice to departments and faculty members who oversee the various competitions.
Communicates competition deadlines and responds to enquiries.
Maintains electronic records.
Coordinates with the Office of Research's finance partner and Research Services Office to ensure students receive information about various processes/deadlines for funding opportunities. Reviews final statements of awards when funds are to be returned to agency or at fiscal yearend. Manages and coordinates student payroll for FoMD funding when advised.

Graduate program support (15%):

Serves as contact person for the MSGP and the MD/PhD Program to the Faculty of Graduate Studies and Research.
Reviews all FGSR forms for departments under the MSGP portfolio prior to having the MSGP Chair sign. Forwards to FGSR for final approval.
Serves as committee secretariat and takes minutes for MSGPC, Graduate Program Committee (GPC), and other ad hoc committees set up by the Associate Dean Research, Graduate Programs.

General support to the FoMD Office of Research (5%):

Provide administrative support for the Undergraduate Summer Student Research Program.
Provide administrative support for other research training programs as assigned

Minimum Qualifications

Undergraduate degree with 13 years related job experience, master's preferred.
Extensive knowledge of university, FGSR, and FoMD policies and procedures is strongly preferred.
Proficiency with typical office software including MS Office Suite, Adobe Acrobat, and Google Workspace.
Proficiency in the use of Enterprise Applications (PeopleSoft, Campus Solutions, HCM, SupplyNet, Financials, etc.) is strongly preferred.

Preferred Qualifications