Administrative Coordinator - Saskatoon, Canada - Day & Ross

Day & Ross

Verified Company

Saskatoon, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Day & Ross, you'll go far.

Future Opportunities for Administrative Coordinator
Full-time/Part-time
Saskatoon, SK

The Administrative Coordinator is responsible for manifesting, scanning, POD'ing and related duties for The Day & Ross Transportation Group. The purpose of this role is to support the business by looking after the administrative processes for the terminal.

How You'll Help

Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner
Broker payroll processing including the inputting of City Drivers payroll in the terminal; confirmation of information provided by brokers and data entry for the terminal; providing brokers with invoice copies; and fielding inquiries as to payroll discrepancies.
Welcome clients; ascertain nature of business and direct clients to appropriate managers and employees
Schedule driver appointments.
Input pick up BOL's and update POD's.
Pickup Bills and POD's: Enter bills and POD's. Upload and edit EDI files. Ensure COD and cash shipment payments are received before tendering to agents.
Agent Freight: Tracking and updating system information on shipments for agent delivery.
Reports: POD reports following up on PODs Make sure PODs are imaged. Missed appointment report following up with customers if freight not delivering.
Call customers regarding appointment change, status, issues regarding appointment.
Log customer interaction consistently and accurately in AS400.
Redirect documents intra

- and inter-terminal as well as to customers as needed

Attend meetings, take notes, and follow up on decisions within area of responsibility
Order office supplies and maintain inventory for the terminal
Create manifests, verify the weight for all LTL loads, load trailers, ensuring that the number of boxes/ shipments, weight and dangerous goods information is correct and complete
Prepare manifests for trucks crossing from Canada to US border and vice versa
Assist drivers with preliminary paperwork information such a bill of lading, trip envelops and border crossing procedures
Input skeleton bills into the system ensuring that all critical information is input, enter comments regarding damages, shortages and ensure required signatures are present
Gather, enter, and update data to maintain software database on daily basis as appropriate, establishes and maintain files and records
Ensure that correct information about missed pickups and deliveries is rescheduled
Mentor and train office staff in procedures and in use of current software
Assist with data entry
Dispatch some night runs/shifts, and extend vacation coverage for dispatch
Other related duties as may be required

Your Skills & Experience:

Minimum of secondary education, with preference of postsecondary education (general stream), or a combination of education and experience.
Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial
Computer literate in Excel and Word
Equipment knowledge is an asset
Strong problem solving skills with the ability to implement proactive solutions to support operational demands and efficiencies
Results focused
Exceptional interpersonal and leadership skills to manage demands and resolve issues with drivers, coworkers, etc.
Must have a strong sense of urgency
Good communication skills
Must be able to work under a flexible work schedule
Must be a hands on operator, trainer, coach and mentor
Must be able to build and maintain relationships
Must be a self starter
English required; other languages an asset but not required

From a single truckload of potatoes in the 1950s to a fleet of thousands, Day & Ross has grown to become one of the largest transportation and logistics providers in North America.

With over 7,500 employees, drivers, and owner operators in the US and Canada, we offer a diversified portfolio of freight and delivery solutions, including LTL/Truckload, Residential, Dedicated Fleet Solutions, and Logistics.

We believe our people are our greatest strength - and we treat them like family.

For over a decade, we've been recognized as one of Canada's Best Managed Companies, and we've been named a Top Company for Women to Work for in Transportation since 2018.

Our industry recognition is a testament to the family values we share with our parent company, McCain Foods Limited.

As a federally regulated employer, Day & Ross fully supports the principles of employment equity and encourages all qualified members of the designated groups to apply._

Job Types:
Full-time, Permanent

Benefits: