Contract Management Buyer - Toronto, Canada - Hydro One Networks Inc

Hydro One Networks Inc

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

47971 -
Toronto -
Regular -**Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we're focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It's an exciting time to join the team at Hydro One

Job Function:

Work under specific direction and guidance within a designated scope of operation and consistent with procurement policy, procedures and corporate tendering practices.

Edit originating documents to ensure adequacy of contents. Receive from Supervisor or through normal work flow a requisition or a memorandum requesting the supply of services.
Check documents, such as, specifications, drawings and/or labour clauses as to adequacy for purchasing requirements, sufficient signing authority, and the commercial aspects of the originating document. Take corrective action where necessary, that is, contact originators or responsible parties as necessary for clarification.
Prepare formal approvals for purchases as required. Prepare draft or memorandum, as per established procedures, for purchase approval or Corporation approval and forward to Supervisor for further processing.
Place orders with suppliers based on approved authority. Ensure the correctness of Purchase Order by editing requisition as to material description and the inclusion of all commercial considerations, such as, discounts, progress payments, foreign exchange, price escalation.
Place business by typed signed Purchase Orders.
Be conversant with selected computer information reports, and data forms, in order to report appropriate data and to utilize the output information to further the procurement function.
Bring to Supervisor's attention those conflicts for which resolution is difficult.
Consider various aspects; such as, additional costs to Hydro One or the suppliers, authenticity of claims and other pertinent facts.
Resolve disputes and claims. Ensure that the necessary funding approval documents are developed and processed.
Review requisitions and tendering documents for completeness and accuracy.
Determine if there are regulatory, quality assurance or other special technical requirements and refer to service specialists in the company, as required.
Ensure that references to terms, conditions, standards, appendices and other relevant documentation are accurately and consistently referenced throughout the document.
Verify the requisitioning authority and resolve discrepancies.
Assess the procurement options such as requests for quotations or proposals and determine the most appropriate, taking into consideration the requirements of the requisitioner and of the company. Determine if bulk or blanket orders already exist or should be initiated.
Identify and coordinate the preparation and the renewal of bulk and blanket orders.
Prepare releases where bulk orders exist.
Develop and select the appropriate commercial conditions including leasing terms, progress payments, holdbacks, duty, taxes, escalation, foreign exchange, warranty and supply and install provisions.
Assess the need for special commercial conditions such as corporate seals, bid securities, labour requirements, financial security or parental guarantees.
Operate computerized purchasing and materials management systems to perform the buying function and to access, input and update division and corporate information systems and data bases.
Provide assistance to requisitioners, suppliers and other stakeholders in accessing and using related systems and data bases.
Draft, compile and prepare purchase orders making sure they are in the correct format for the clients' control system and Supply Division information system.
Draft and process instruction notices to purchase orders to cover price adjustments, changes to delivery dates, etc., and recommend to Supervisor or others course of action to be followed.
Input and retrieve requisitions and information related to bids, quotations, purchase orders and other data in Corporate databases, using online computer terminals and personal computers.
Utilize personal computers and various software such as data base management, spreadsheet and word processing to access, input and update Supply databases and perform editing function as required. Prepare forms relating to tenders, products, awards and assignments for input to computer in accordance with established procedures and instructions. Collate, and review completeness of data inputs and outputs.
Use established procedures to identify duplications and errors and to make corrections
Use office automation equipment to print hard copies of tender documen