Undergraduate Recruitment Co-ordinator - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Term: 14 months.
The Undergraduate Recruitment Co-ordinator is accountable to the

Associate Deans:

Undergraduate Students implementing the portion of the Faculty's marketing and recruitment plan, which includes relationship building, event logistics, enhanced customer service and inquiry management.

They have functional accountability to the Marketing & Recruitment Specialist.

Responsibilities:

Recruitment Events

Develops marketing action plans for all undergraduate recruitmentrelated events
Leads, implements, and evaluates Faculty/Programspecific events and tours, which are included in the overall Faculty marketing and recruitment plan
Recruits, trains, and manages student, faculty and staff volunteers for events
Provides support to Faculty departments engaging in department specific recruitment events that have been approved by the Associate Dean, Undergraduate Students.

Hires, trains, and mentors Arts Student Ambassador Team

Leads and manages the Faculty's participation in the Ontario Universities' Fair
Develops in conjunction with the Marketing & Recruitment Specialist other targeted events as appropriate, based on research and identified emerging Faculty/Program needs

Relationship Building

Develops marketing action plans for all relationship building
Builds relationships within Faculty and Departments (e.g., professors, staff, current students, etc.) for support and involvement in recruitment, admissions
Builds relationships to cultivate domestic and international students, influencers, and key disciplinespecific stakeholders (e.g., Facultyinitiated followup from the inquiry management system and with applicants, handwritten letters, response to student inquiries, etc.)
Acts as the "public face" for the Faculty with recruitment audiences
Works with the Marketing and Recruitment Specialist to develop content for presentations (e.g., tours, open house presentations, discipline specific offcampus events)
Leads confirmation strategies, including, but not limited to, the personal handwritten note, calling campaign, chats, merchandise mailing for admitted students, etc.

Recruitment - General Duties

Consults with Associate Dean of Arts: Undergraduate Students and the Marketing & Recruitment Specialist to devise undergraduate recruitment relationship building and event strategies and protocols, and determine required research
Works in partnership with Marketing & Recruitment Specialist to coordinate all event planning, messaging, marketing, relationshipbuilding strategies, and all other strategies to ensure that Faculty and University strategic goals are being met
Conducts research to inform strategic direction (and implementation) for relationshipbuilding, event, and outreach initiatives
Works with the Marketing and Recruitment Specialist to develop content for, and leads training for, Marketing and Undergraduate Recruitment (M&UR) liaison officers, student ambassadors, Faculty student ambassadors, and others involved in delivering recruitment initiatives

Budget

Works with the Associate Dean of Arts: Undergraduate Students and the Administrative Manager in forecasting annual needs and updating budget expenses t effective budget management
Maintains files and provides detailed and accurate budgetary records for relationshipbuilding and eventrelated activities based on the preliminary budgetary reports generated in the Arts Undergraduate Office
Generates regular recruitmentspecific budgetary reports, annual cost comparisons, and specific breakdowns per event or initiative

Service to Committees

Service to Arts Admission Committee
Policy
Provides support to the Faculty's admissions processes and participates in the Admissions Committee activities associated with the admissions cycle
Marketing & Undergraduate Recruitment Group
Works closely with Marketing & Undergraduate Recruitment team members for a coordinated approach to recruiting for Waterloo, so that centrally developed strategies are mindful of the Faculty's enrollment goals and objectives
Attends Admissions Forum and M&UR Roundtable meetings

Supervisor duties

Supervises the recruitment coop student position(s)
Oversees, guides, mentors, empowers, and provides sufficient consultation to ensure that s/he meets the goals and expectations of the position
Provides appropriate training
Performs performance reviews
Serves as a key member of the hiring committee
Works closely with the administrative manager to coordinate scheduling that allows the coop student to meet the requirements of their coop job while also providing coverage to support periods of staff absence in the AUO

Faculty of Arts Academic Services and Activities