Reception/administrative Assistant - Lantzville, Canada - Nanoose First Nation

Nanoose First Nation

Verified Company

Lantzville, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

General Information

Title:

Childcare Centre Administrative Assistant

Department:

Uy'Sqwalawun Childcare

Wage
$ /hr

Deadline
September 8, 2023

Reports to:

Amanda Bob, Daycare Manager

Position
Full Time

& PURPOSE

The priority of Uy'sqwalawun Childcare Centre is to provide a safe, supportive and respectful environment for the children in our care, with a focus on providing a stimulating early care and education experience and operating a program that meets all regulatory standards required by federal, provincial, and municipal governments.

The Administrative Assistant reports directly to and provides professional administrative support to the Childcare Centre Manager.

This position handles the flow of children, family and community members through the Centre and ensures that all Administrative Assistant duties and responsibilities are completed accurately and delivered with high quality, in a timely and professional manner.

They will help to ensure that the Childcare Centre is always operating in compliance with the Child Care Licensing Act and Regulations, and meets all regulatory standards required by federal, provincial, and municipal governments.

In addition, this position is responsible for maintaining files, establishing work priorities, and making sure that procedures are followed and deadlines are met.

Duties and Responsibilities, but are not limited to:

Handle children registration, maintain waitlists, develop and maintain current, accurate, and confidential client files
Coordinate with team members, and/or Finance when necessary, to place orders for supplies and equipment; receive, distribute, and provide receipts to Accounts Payable in the Finance Department
Track, maintain payable invoices, petty cash, collect payments and provide receipts for management approval
Prepare and complete Ministry CCOF Program monthly reporting requirements for management approval, and balance incoming receivables for; ECE Wage Enhancement, CCOF, monthly enrollment, and maintain affordable childcare benefit and reports as required
Maintains accurate records and filing system
Monitors areas of responsibilities for opportunities for improvement and innovation
Helps to develop and implement policies and procedures for the childcare centre.
Data entry, preparing files and performing records maintenance and scanning, and creating documents
Assist in keeping records & reports uptodate and accurate
Receive and record childcare fees
Assist Manager to develop monthly and yearly statistics about number of participants, costs of equipment, supplies, and maintenance
Assist Manager in maintaining documentation in accordance with Community Care Facilities Branch licensing requirements
Develop and maintain open and positive relationships with children, parents and community members
Help to facilitate group activities
Work as a team in cooperation with the Centre's Early Childcare Educators and under the supervision of the Manager
Attend staff meetings to discuss progress, problem solving, sharing of knowledge and learning opportunities
Maintain and update weekly and monthly schedules of activities
Helps to promotes a safe work place; ensures that all established safety procedures are followed
Ensuring adequate first aid equipment, supplies, and trained attendants are on site to handle injuries
Regularly inspecting the workplace to make sure everything is working properly
Ensure equipment and facility are clean, well maintained, and safe at all times
Be familiar with emergency procedures

Qualifications and Skills:

Minimum Grade 12 or equivalent education
Office Administration Certification is an asset
13 years of experience in office administration is an asset
Bookkeeping experience is an asset
Level 2 First Aid is an asset
Proficient in Microsoft office suite, internet, database, keyboard skills and general office management
Detailoriented and strong organizational skills
Excellent verbal and written communication, presentation, and interpersonal skills
Excellent communication, presentation, and interpersonal skills with children, parents, and community members.
Understanding of Aboriginal culture, heritage, values, and history
Strong interpersonal skills and works well in teambased environment
Must successfully complete Criminal Records Check with vulnerable sector search as per Nanoose First Nation policy
Willingness to work flexible hours outside the normal operating hours as necessary
Willingness to attend meetings and events after hours
Must provide a copy of uptodate immunization record.

Please submit
Resume and
Cover Letter in pdf format

Job Types:
Full-time, Permanent

Salary:
$19.00-$24.00 per hour

Expected hours: 8 per week

Benefits: