Tutoring Centre Administrative Assistant - North York, Canada - Cestar College of Business Health and Technology - Toronto

Cestar College of Business Health and Technology - Toronto

Verified Company

North York, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Cestar College of Business, Health and Technology is a private career college located in Toronto. We are dedicated to helping students get the most from their training and preparing them for successful careers. Cestar College is seeking an administrative assistant within the Tutoring Centre and Third-Party Accreditation

The Tutoring Centre and Third-Party Accreditation provide the platform to aide students who need academic, mentoring, and professional development assistance.

The programs create the framework for all students to connect with senior students and peers through a variety of academic and non-academic support programs.

Role and Responsibilities

Research and Development

Reviewing, monitoring cocurricular, academic, and nonacademic support program; including the mentorship program and other initiative needed by students
Conduct student needs assessment (qualitative research) and academic result data analysis (quantitative research)
Use data to plan, develop and conduct departmental seminar and workshops aim at addressing students' needs.
Formulate intervention/ support programs for holistic development.

Managerial Support

Develop and maintain an egalitarian partnership with key external stakeholders and different programs
Work closely with program coordinators to formulate educational support strategies
Coordinating activities across different organizational functions
Building awareness of student support systems/services and students' use of the Tutoring Centre
Manage Tutoring Centre operations to include supervising staff and volunteers

Project Management

Proposal Writing for existing program or for innovating new programs
Project progress presentations and periodic reports
Plan and coordinate with internal departments to foster cultural inclusive events
Coordinate events planning procedure to promote professional development and Canadian work ethics
Monitor Special projects delivery against timelines and deliveries

Operations activities

Plan and coordinate sensitization programs each semester through class visit within the first two weeks in each semester. Class visits are staggered by program each semester.
Visit classes and present the tutoring presentation to the class. And provide the information on how to book an appointment
Collate and present the Tutoring Centre monthly meeting record, and provide annual report of the Tutoring Centre
Develop yearly strategic plan for the Tutoring Centre, based on needs assessments
Plan, organize and facilitate students' involvement in mentoring and student support services
Facilitate student's academic based initiatives that benefits the college and students. (DSC
Developers Student Club, LinkedIn Learning, Students Ambassadors, Business Caucus, PM Guild)

Educational Leadership

Coordinate Tutoring Centre and LinkedIn Learning workshops for students based on need assessment or Instructor request
Plan and deliver Speaker Series for students, both on campus and online

Organizational Management

Lead and coordinate student support initiatives and transition plans for the Tutoring Centre each semester.
Coordinate with Tutoring team to manage academic support initiatives

Strategic Planning

Assists with the strategic planning process including establishment of goals/priorities; key result areas; strategic plan outcomes; and approval of process and timelines

Personnel Management

Conducting the interviews and provide training to the tutors on booking appointments and the use of the appointment software (Setmore)
Develop and update the Work Instruction Document, which contains all the required information and detailed steps to perform the Tutoring Centre activities.
Supervise the audit of monthly appointment report to examine the use of the Tutoring Centre, for example, the number of confirmed, cancelled, and rescheduled appointments
Support with administrative duties, when required (student Registration and student support services)
Collaborate with various stakeholders during the execution of KPI Surveys
Plan and present at Faculty Professional Development events as requested
Lead and coordinate Student Ambassadors, and collaborate together to conduct activities during orientation and convocation events.

Communications and Community Relations

Coordinate and organize the appreciation Luncheon event
Work with Tutoring Centre team to update Moodle/LinkedIn posts, including terminologies of each program; and create the videos of tutors meeting, testimonial and final session's video on Adobe Premiere
Collaborate with team to design the new artifacts of the Tutoring Centre to represents the service offered by the LCIT Tutoring Centre
Lead activities for new workshops, exam preparation tips and additional help during exams and post it on the Moodle
Support the Organization on diverse On-Campus Events

Capacity Building