Administrative Assistant - Toronto, Canada - SNC-Lavalin

SNC-Lavalin

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Why join us?
SNC-Lavalin provides cutting-edge engineering, procurement, construction and financing solutions to projects in more than 100 countries around the world.

From the Canadian Arctic to the Southern African region and Australasia, our multicultural workforce is driven by a fierce pride in their work and a pioneering vision.

SNC-Lavalin is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world.

How will you contribute to the team?

Prepare, correct and format documents such as letters, proposals, spreadsheets, MS Project schedules and PowerPoint presentation.
Prepare Work orders and fill out administrative related forms.
Organize and set up conference calls, video conferences, meetings, catering, and arranging the scheduling, invitations and confirmations of meetings and booking of appropriate boardrooms for senior management.
Collect relevant material and documentation for the meeting.
Attendance at meetings, compiling meeting minutes.
Create and maintain electronic and paper filing systems for correspondence, invoices, timesheets and other communications both incoming and outgoing.
Assist in daily administrative duties and tasks.

What will you contribute?

Postsecondary education in a related field with relevant work experience.
15 years of experience in an administrative role.
Experience in Electrical Utility industry in an administrative role with form filling experience will be an advantage.
Customer service experience.
Sound knowledge of MS Office (Outlook, Word, Excel, PowerPoint and MS Project).
Working knowledge of Enterprise Resource Planning (ERP tool) SAP will be asset.
Detail oriented and able to work in a fast paced environment.
Able to work with confidential documentation. Familiarity with an environment requiring absolute discretion and mature judgment.
Excellent communication skills, ability to deal with all levels of staff effectively and efficiently.
Exceptional time management, multitasking, planning, interpersonal and organizational skills.
Professional attitude and meticulousness.
Autonomous and resourcefulness.
Bilingualism French/English (Oral and Written) will be an asset.

What we offer at SNC-Lavalin:

At SNC-Lavalin, you will enjoy competitive compensation, a safe and healthy work environment, and a full range of benefits (ie: group insurance, retirement savings plan, share purchase plan, continuing education program, etc.).

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The masculine gender is used only to simplify the wording._

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about SNC-Lavalin's accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

By submitting your personal information to SNC-Lavalin, you confirm that you have read and accept our Privacy Notice.