No more applications are being accepted for this job

Assistant, Health - Toronto, Canada - Toronto Transit Commission

Toronto Transit Commission

Verified Company

Toronto, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB INFORMATION

Requisition ID: 7224

Number of Vacancies: 1

Department:
Human Resources Occ. Health & Claims Mgmt

Salary Information:
$62, $77,513.80

Pay Scale Group: 06SA (CAN/S/H/06SA)

Employment Type:
Regular

Weekly Hours: 35

Off Days:
Sunday/Saturday

Shift:
Day

Posted On:
February 22, 2023

Last Day to Apply:
February 23, 2023

Reports to:
Manager, Occupational Health

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA.

Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud.

The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.

"

Skills:

Communicate in a variety of mediums
Maintain documentation and historical records
Plan and organize activities / projects to meet section and organizational goals
General Accountability:
Reporting to the Manager
Occupational Health this position is responsible for providing administrative and support services to the various areas of the Occupational Health & Employee Wellbeing section, i.e. Health and Wellbeing initiatives, Medical Surveillance Programs, Pre-placement Medical Services, and other Occupational Health Programs. The incumbent provides administrative and clerical support to the Director
OHEW and Manager
Health & Wellbeing; assists with coordinating and scheduling various medical programs and health and wellbeing initiatives; maintains tracking systems/databases, including the section's statistics and reporting, computer system updates and employee files; and provides support in preparing medical/claim files for release. The position has accountability for the timely dissemination of information such as legal file requests and medical surveillance results, as well as ensuring that the required administrative support is provided to the section staff. Works to ensure accuracy of data for reports that may affect decisions made by management and section activities.

Key Job Functions:

Performs a variety of administrative and clerical duties to support the work of the Occupational Health & Employee Wellbeing (OHEW) Section:
Co-ordinates schedules, and liaises with employees, work locations and vendors for various medical programs and Health and Wellness initiatives;
Prepares medical/claim files for release in accordance with OHEW policy and procedure and the Personal Health Information Protection Act
Assists with scheduling section appointments and meetings;
Receives various medical reports and test results, reviews and inputs relevant information into internal tracking and/or data management systems; flags reports and results for manager review and follows up with work locations as require
Runs and creates various reports using internal data management systems, and distributes as required;
Provides administrative support through filing, photocopying, updating data management systems and other clerical tasks as required;
Receives and responds to incoming calls to the section ;
Maintains continuity of work operations through documenting and communicating required actions to management.
Tracks, processes and submits section attendance;
Update and process the Disability Management Reports;
Grievance tracking and scheduling Greivance meetings between OHEW and Union;
Maintains and updates OHEW ShareDrive;
Document and maintain OHEW section processes/procedures, including Medical Directives being developed by the Medical Consultant;
Prepare and process all section statistics and monthly reports as well as ad hoc information and reports as requested
Maintains the Parklane System database, identify errors or anomalies in data; and coordinates the maintenance and update of the Parklane System with ITS Department staff and the vendor;
Processes intranet requests and updates/changes to maintain the section's corporate intranet site;
Handles the section's IT requests;
Serves as backup for Contracts, Reporting & System Administrator and Claims Adjudicator, Administrative Assistants as required;
Performs other related duties as assigned;
Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.