Bookkeeper - Hamilton, Canada - Essential HR

Essential HR

Verified Company

Hamilton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Us

CIA Inspection (CIAI) is the premiere coke drum inspection service in the world and the only firm completely dedicated to the inspection of coke drums.

Since 1993, CIAI has performed nearly 1000 site inspections of coke drums of all sizes and metallurgy.

CIAI continually upgrades its technology and services to assist refineries in monitoring their valuable coke drum assets using custom solutions designed by our in house engineering group.

Summary
Reporting to the CEO, the Bookkeeper is the cornerstone of our financial operations.

Their responsibilities span payroll, accounts receivable, accounts payable and general financial management for several legal entities under the CIA Inspection umbrella.

In close collaboration with the CEO, President and accountant, the bookkeeper uses their keen attention to detail to ensure that all of the company's financial processes and accounts are kept up to date and in good standing.

This position is primarily remote and located in Hamilton (or surrounding areas).

Job Duties

Payroll

Manage employee payroll
Ensure compliance of the Employment Standards and Human Rights Acts
Upload paystubs and T4s for archiving
Calculate and remit monthly Source Deductions, WSIB and EHT
Balance, complete and submit T4s
Calculate bonus payments

Accounts Payable

Review and post Vendor documents in accounting software
Review and process Amex, Visa and personal expense reports for accuracy and eligibility
Process Vendor payments using EFT, direct deposit and cheques
Ensure compliance with the Excise Tax Act, calculate and remit HST
Records management
Follow up with field inspection staff to ensure that entries in AutoEntry are done correctly.

Accounts Receivable

Manage Invoice creation and data entry into accounting software
Post Customer payments and follow up where necessary
Records management
Ensure that Operations Coordinator has prepared invoices correctly and subsequent follows to ensure that invoices are paid.

Financials

Handle company funds with outmost integrity
Review monthly transactions
Reconcile all bank accounts and credit card statements
Provide financial statements when requested
Year End work including SRED reports
Provide full financial package to accountant
Oversee cash flow requirements. Sell US dollars when required.
Maintain accounts and relations with bank representatives.
Maintain yearend working papers and spreadsheets, and assist with preparation for any audits or independent reviews with support from external consultant as needed.
Maintain books of account (including but not limited to preparing cheques, coding and posting invoices, preparing deposits, journal entries, reconciliations, petty cash)
Oversee issuing of cheques / payment of invoices
Maintain records and documents in both physical and virtual format in compliance with CRA requirements for document retention.
Maintain current knowledge of regulatory changes and impacts on the company's books of account
Analyze the operating results in terms of profitability, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of the company.
Coordinates and directs the preparation of the budget and financial forecasts, institutes and maintains other planning and control procedures (including the cost accounting system), and analyzes and reports variances.
Is responsible for tax planning and compliance with Federal, Provincial and local corporate, payroll, and other applicable taxes.
Furnishes internal reports, revises and updates reports to be more useful and efficient, and furnishes external reports as necessary.
Maintain insurance coverage travel and corporate coverage.
The Bookkeeper has the final responsibility for providing effective financial controls for the organization.

Requirements:

7+ years of bookkeeping experience
Excellent working knowledge of MS Word, Sage 50 Pro Canadian Desktop, AutoEntry, Excel and an HRIS system
Accuracy and attention to detail while working under tight deadlines
Assertive with good interpersonal skills
Excellent organizational, time management and prioritizing skills
High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
Ability to interpret and implement company policies and procedures

**Accommodations