Accounting Assistant - Edmonton, Canada - Custom Energized Air Ltd.

Description

Summary

Custom Energized Air Ltd. (CEA) dedicates ourselves to the highest quality service while supplying the latest technologies in compressed air and pneumatic systems.

As a one-stop shop, with a comprehensive line of top brand-name products, parts, and customized compressed air solutions, our expert team devises timely, creative solutions to your unique challenges.

We are a responsive and reliable partner committed to servicing everything we sell, and available 24/7 for emergency support. We work relentlessly to maximize your productivity and up-time.

Reporting to the Accounting Manager, the Accounting Assistant is responsible for verifying, sorting, coding and matching vendor invoices in order to prepare and process payments to the vendors.

They are also responsible for customer credit checks, customer collections, daily invoice confirmations, filing, cheque runs, bank deposits, and reconciliation of accounts.

• The duties, responsibilities, and scope of this position may, from time to time, be amended, altered, or changed by Custom Energized Air Ltd. acting reasonably to meet the business needs of the organization._

Main duties

• Review and verify invoices and cheque requests
• Sort, code and match invoices
• Set invoices up for payment
• Enter and upload invoices into computer system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform cheque runs
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable and accounts receivable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month end closing
• Provide supporting documentation for audits
• Prepare monthly bank reconciliations
• Provide backup support for payroll preparation and payment issuance when Manager is on vacation or away from the office

Skills and requirements

• Key Competencies
• Organizing and prioritizing
• Attention to detail and accuracy
• Confidentiality
• Judgment
• Communication skills
• Information management skills
• Problemsolving skills
• Team work
• Ability to meet deadlines
• Education and/or experience in the following are required:
• Knowledge of accounts payable and receivable
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software
• Proficient in data entry and management
• Minimum 5 years accounts payable, receivable and general accounting experience
• Good mathematical skills, including being meticulous and detail oriented are required
• Working experience in MS Office products
• Ability to meet deadlines

, manage time, and being organized are required

• Ability to communicate clearly in writing and orally among colleagues and vendors in required
• Punctuality, positive attitude, and ability to respect privacy and confidentiality are required
• Excellent verbal and written communication skills that allow for clear communication is required
• Ability to resolve issues and conflict in an effective, inclusive, transparent, and calm manner is required
• Ability to be openminded, honest, fair, supportive, and accountable for own actions is required
• Ability to encourage collaboration, team work, and results is required

Physical condition and capacities

• This position is primarily an indoor office job, with moderate physical requirements of standing, walking, bending, sitting
• Use of hands, finger dexterity for typing / writing is required
• While performing the duties of this job, the employee is regularly required to talk or hear

Working environment

• Must work well under pressure, and in a confidential capacity.
• This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, printers, filing cabinets and fax machines.

Job Types:
Full-time, Permanent


Salary:
$42,000.00-$52,800.00 per year


Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Onsite parking
• Tuition reimbursement
• Wellness program

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Edmonton, AB: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounts payable: 5 years (required)
• Accounts receivable: 5 years (required)

Work Location:
One location