Production Coordinator, Marketing Operations - Toronto, Canada - MLSE

MLSE

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

At Maple Leaf Sports & Entertainment Partnership (MLSE), we are committed to creating an inclusive workplace that is representative of our community and where all employees feel they belong and can reach their full potential.

We are Canada's preeminent leader in delivering top quality sport and entertainment experiences and one of North America's leading providers of exceptional fan experiences.

We are the parent company of the National Hockey League's Toronto Maple Leafs, the National Basketball Association's Toronto Raptors, Major League Soccer's Toronto FC, the Canadian Football League's Toronto Argonauts and development teams with the Toronto Marlies (American Hockey League), Raptors 905 (NBA G League), Toronto FC II (MLS NEXT Pro League) and Raptors Uprising Gaming Club, the Toronto Raptors Esports franchise in the NBA 2K League.

MLSE owns and/or operates all the venues our teams play and train in, including Scotiabank Arena, BMO Field, Coca-Cola Coliseum, Ford Performance Centre, BMO Training Ground, and OVO Athletic Centre.

We also provide fans in Toronto with incredible live music and entertainment events, as well as exceptional culinary experiences through our restaurants (e11even and RS) and clubs (Hot Stove Club, ScotiaClub and Platinum Club).

Through MLSE Foundation, we have invested more than $45 million into Ontario communities since 2009 and with MLSE LaunchPad, we provide a place where youth facing barriers use sport to recognize and reach their potential.

We achieve all of this through our Common Purpose - to unite and empower our employees to create extraordinary moments for our fans and each other.

Come be a part of the team.

Job Description:

In this role, you are an integral in keeping productions flowing smoothly and effectively, coordinating multiple projects, and meeting deadlines in a fast-paced environment supporting our MARCOMM department.

You will provide administrative support to the Production Manager by making production purchases and reconciling expenses in a timely manner, creating invoice purchase order requisitions, support the team with entry, distribution and archival of vendor contracts, book meetings with necessary stakeholders to keep productions on track, support with production process updates.

Supporting productions with various duties including but not limited to, location/set scouts, catering requests, waivers, insurance, supporting in booking production travel, and provide project support for our creative studio as the need arises.

To be successful in this role, you need to be highly organized and detail oriented. You pride yourself in accomplishing tasks quickly and efficiently. You are agile and can adapt to time-sensitive requests on the fly.

You are a creative self-starter with an ongoing awareness and responsiveness to client satisfaction with the ability to coordinate multiple projects across internal MLSE departments, meeting deadlines in a fast-paced environment.

Responsibilities:

Coordinate all approved production purchases (Set décor, props, catering, etc.) while obtaining necessary information including receipts and documentation, production information and business purpose to reconcile in a timely manner within Concur
Creating Invoice Purchase Order Requisitions (Crew Invoices and Company Invoices) through Oracle
Communication between Internal and External Stakeholders, including document distribution
Book Project Retrospective Meetings
Book Project Wrap Meetings

Calendar Updates

Production and Post Production through Airtable and Outlook
Production Process Updates (Ongoing)
Contract input for all vendors across projects; track contracts from brief through to archival
Project invoice submissions and tracking
Visibility and organization of MLSE Vehicle fleet sign outs through trackers in Airtable
Schedule courier services when required
Coordinate creative studio production requests as needed in conjunction with video production execution

Qualifications:

Experience and understanding of video production with multiple styles of content capture and a focus on clientdriven content campaigns
Organization and poise with video production business administration tasks
Outstanding verbal and written communication skills; proven ability to listen, understand and communicate effectively
Confident in gathering feedback and presenting solutions
Ability to coordinate multiple projects and meet deadlines in a fastpaced environment
A creative selfstarter with an ongoing awareness and responsiveness to client satisfaction
Excellent presentation, organizational and time management skills
Demonstrated ability to build and develop professional relationships
Passionate, committed, outgoing, enthusiastic, reliable and works well within a team environment
Proficiency with Microsoft Office software and systems
Ability to assess scope of work and troubleshoot quickly, and take