Administrative Assistant - Regina, Canada - University of Regina

University of Regina

Verified Company

Regina, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Faculty/Department Faculty of Arts Unit Arts-Psychology Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

What You'll Do:

Coordinate appointments and multiple online calendars for supervisors, trainees, PTC practica, and assessment courses in order to provide appropriate information and assist in scheduling meetings and/or appointments and notify staff/Director of upcoming responsibilities;
Direct and coordinate all clerical functions of the PTC, and is responsible for orienting others (e.g., graduate students, new clinicians) in regards to clerical duties;
Manage and track the required documentation for practica, internships and residency for clinical students;
Prepare documents and materials needed for operations, including consent forms, intake forms, PTC student manual, confidentiality agreements (student and staff), etc.;
Initiate, track and maintain office and testing supplies for the PTC, including timely ordering of clinical forms and reordering of office supplies;
Coordinate administrative duties regarding client records (e.g., scanning documents, faxing reports, etc.);
Ongoing management and tracking of trainee administrative details (e.g., keys, access to charting system, etc.);
Maintain effective file management of all electronic and paper documents including required shredding and/or archiving of material;
Maintain and update statistics on the program and clinical students for Canadian Psychological Association (CPA) accreditation;
Lead PTC staff during an emergency (e.g., fire, violent incident) and maintains emergency preparedness kit (e.g., first aid);
Develop, maintain, and monitor computerized financial records and budget; review budget and help determine purchases and expenditures when requested; produce and maintain accurate financial reports at all times;
Responsible for the invoicing, collection and deposit of client fees and other PTC income via direct payment, credit card sales, etc. including the collection of unpaid balances;
Perform other related duties as assigned.

Why Join Us?
At the University of Regina, we're more than just a campus - we're a community Join our team and enjoy:

Meaningful Impact:Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in connecting to communities and securing their support.

-
Professional Growth: We support your development, offering opportunities for advancement and learning.
-
Work-Life Balance:We value your well-being and know your personal life is most important
-
Dynamic and Inclusive Workplace: We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
-
Innovation Culture:We encourage fresh ideas and innovative thinking.
-
Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, pension plan, and much more

Position Requirements

What You'll Bring to the Position:

Graduation from Grade 12, supplemented by the successful completion of a recognized business course or other post-secondary training; and,
Three years of related experience providing administrative support directly related to the duties listed above.
An equivalent combination of education and experience may be considered. Knowledge of and experience within the Faculty of Arts would be considered an asset.

Skills That Will Ensure Your Success in this Role:

Demonstrated expertise in the use of Microsoft Office (Word, Excel, Access, and Outlook-GroupWise);
Familiarity with accounting and bookkeeping processes;
Experience working in complex databases (e.g., Jane, the clinic's electronic charting system [e.g., scheduling, uploading chart documents]; google calendars, BANNER, FAMIS, GroupWise, UR Docs, etc.), experience working with other equivalent systems may be considered;
Ability to organize multiple tasks and meet deadlines while maintaining accuracy and strong attention to detail;
Ability to deal effectively in a courteous, cooperative and confidential manner with students, staff and the public;
Ability to exercise analytical skills, critical assessment, and problemsolving techniques required in primary duties relating to students, faculty, staff and the public;
Advanced communication skills, both verbally, and in writing;
Ability to understand and execute oral and written instructions;
Ability to create, compose, and edit written materials;
Knowledge of University, PTC, and Clinical Psychology program policies and procedures;
Skill in the use of operating basic off