Accounting and Payroll Specialist - Montréal, Canada - Lafarge Canada Inc

Lafarge Canada Inc

Verified Company

Montréal, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Why work for Lafarge?:
As the global leader in innovative and sustainable building materials, we're committed to shaping a

greener,

smarter and

healthier world. At Lafarge Canada Inc.,

safety comes first,

collaboration matters and

diversity is celebrated with people who share our desire to continually

make our materials better.
Do you have the drive, the skills, and the passion to join us?

La version française de cette offre d'emploi est disponible: _
Version française cliquez ici_

Overview:

Support the Montreal East site in the administrative tasks of the plant and the site by bringing rigor and organization to the activities of the various departments.

Carry out routine accounting tasks, various data entry and analysis, manage the hourly payroll and employee files, and carry out and follow up on the purchasing and supply process.

Reporting to the Site Manager, the incumbent plays an essential role in the production operations of the Montreal East site, Aggregates Division.

He/she supports his/her team in the administrative, clerical and technical aspects.

The incumbent is responsible for providing administrative support to the Site Director, Site Supervisors and other site team member(s).

Responsibilities:

Safety:

Make health and safety a daily priority.
Promotes and provides leadership in health and safety.
Responsible for performing all health and safety related duties contained in his/her job.

Finance:

Performs accounts payable duties as required.
Act as a credit card agent.
Create purchase orders, PO tracking and process invoices/cash receipts.
Verify that merchandise or services match orders.
Prepare various monthly reports (monthend documents such as budgetary provision and journal entry, etc.).
Followup on certain costs such as rentals, consumables, etc.
Collaborate in the month and yearend closing exercise.
Cost analysis and development of efficient followup tools.

Payroll/HR:

Responsible for the weekly payroll closing process.
Responsible for the retirement process (initiate communication with MyLife and follow up with the employee).
Manage the benefits program (through MyLife).
Handle administrative forms related to benefits.
Handle the retirement process (initiate communication with MyLife and follow up with the employee).
Maintain personnel records for accuracy and currency, including training records in coordination with other team members.
Submit requests for changes, hiring, layoff and termination, for hourly employees.
Responsible for organizing fitness assessments for new employees (form to be completed, PPE distribution, uniform fitting, etc.).
See to the integration of new employees.
Ensure the management of staff time sheets with supervisors and the management of vacation and benefits.

Administration:

Collaborate with various departments, such as HR, finance, procurement and projects. Handle mail (external and internal).
Responsible for office equipment and supplies, ensuring proper functioning of equipment and communicating with suppliers as needed.
Assist suppliers with Avetta updates (OHS database).
Followup and maintain the various service contracts (uniforms for employees, janitorial services, telephones, communication radios, site security system, etc.).
Manage documents (classify, file, circulate and store) related to production.
Maintain uptodate data for various reports, dashboards and schedules.

Relationship with other positions:

Position reporting to the site manager
Collaborates with site supervisory team and corporate functions (HR, OHS, Finance, ABS, etc.,)

Specific Responsibilities:

Implementation of changes to the collective agreement.
SAP CAT Super User

Dimensions:

Production, surface mining, soil, recycled material and snow disposal
Direct subordinates: 0
Subordinate data : 0
7 Aggregate Production MT
250,000 T of asphalt
450,000 T of recycled material, 60,000 T of uncontaminated soil and 2M cubic meters of snow

Qualifications:
**_

Academic background and work experience:
_**- College diploma in a relevant discipline and three years of work experience.

Administrative and accounting experience in an industrial production environment desirable.
Mastery of MS Word, Excel, PowerPoint

_ Knowledge and Skills:
_

Proven skills in secretarial, administrative, office management and accounting.
Excellent organizational and analytical skills.
Very good interpersonal skills.
Knowledge of financial resource management software systems (ERP). (Knowledge of SAP is a major asset)
Expertise in prioritizing and processing multiple requests.
Ability to work effectively in a team environment with mínimal supervision.
Ability to take initiative.
Bilingualism (French and English) both orally and in writing.

_Specific Skills Profile:
_