Accounts Administrator - Québec, Canada - McGill University

McGill University

Verified Company

Québec, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions.

Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others.

Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures.

Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:

Administers accounts. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains updodate knowledge of these matters and gives explanations to researchers, staff and agencies.
Sets up accounts, subaccounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank. Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
Monitors loans. Follows up on missing payments. Advises on and arranges payment schedules.
Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.
Verifies the completeness and accuracy of documentation.
Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.
Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.
Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.
Uses a variety of equipment such as a personal computer, printer, calculator, telephone, photocopier, microfiche reader and fax machine.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Must be highly client focused and service oriented. Proven knowledge of basic accounting principles including commodity taxes. Knowledge of University policies and procedures. Demonstrated organizational skills and ability to multi-task. Proven ability to prioritize and meet deadlines. Attention to detail. Proven problem solving skills.

At ease working in a PC environment using databases, spreadsheets, Banner FIS, Minerva, document imaging, internet, E-mail and word-processing software.

Demonstrated ability to clearly transmit and receive information. English and French, spoken and written.

Additional Information:

Administers all Pcard accounts. Acts as resource person and resolves all problems related to Pcard such as fraudulent disputes and tax errors.
Minimum Education and Experience:
DEP
Business Administration 3 Years Related Experience /

Hourly Salary:
(MUNACA Level E) $ $33.40