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    Secretary 3 - Winnipeg, Canada - Health Sciences Centre

    Health Sciences Centre
    Health Sciences Centre Winnipeg, Canada

    3 weeks ago

    Default job background
    Permanent
    Description

    Position Overview

    Under the direction of the Administrative Assistant and the Manager(s) of Patient Care the incumbent is responsible for providing clerical support to the Manager(s) of Patient Care including processing job postings and related paperwork, registering new hires in orientation sessions, ensuring that the Manager(s) are aware of staffing levels, maintaining unit information and employee profiles in the ESP staff scheduling system, updating the day-to-day schedule changes in ESP and running staffing reports as requested. Coordinates appointment calendars for the Manager(s) and performs other clerical duties as assigned.

    Experience

  • Two years previous secretarial experience required, preferably in a hospital setting.
  • Experience with Environment for Scheduling Personnel (ESP) preferred.

    • Education (Degree/Diploma/Certificate)

  • Complete Grade 12 education, Manitoba standards, required.
  • Successful completion of a recognized secretarial training program required.
  • A combination of education and experience may be considered.

    • Certification/Licensure/Registration

    Not applicable

    Qualifications and Skills

  • Typing 50 wpm and Medical terminology (pass mark 75%) required.
  • Demonstrated proficiency in the use of Microsoft Office including Excel, Word and Outlook required.
  • Knowledge of Access and PowerPoint preferred.
  • Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
  • Familiarity with the Health Sciences Centre's internal structure, corporate policies and procedures, and physical layout preferred.
  • Must have excellent English communication skills, both oral and written and interpersonal skills.
  • Must have decision-making ability, good judgment, initiative and the ability to prioritize.

    • Physical Requirements

  • Must be able to function in a high-volume environment.
    • We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
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