Executive Assistant - Vancouver, Canada - Rove Concepts

Rove Concepts

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Rove Concepts is a high-end, online mid-century modern furniture business with a head office located in Vancouver, BC.

For over 13+ years, we have built trust with customers through delivering quality products and outstanding service to doorsteps throughout North America.

With a strong online presence and a commitment to timeless design, we strive to create inspiring spaces for our customers.

Our growth has led us to occupy five showrooms across North America, and now expanding into New York and San Francisco.

We continue to expand our showroom spaces to provide exceptional customer experiences.

Position Available:
Executive Assistant

Location:
Vancouver, British Columbia

Role Overview:

As the Executive Assistant to a C-suite level executive, you will play a pivotal role in supporting in day-to-day activities, ensuring effective communication, and contributing to the overall efficiency of executive operations.

This position offers an exciting opportunity to work closely with senior leadership and make a meaningful impact on the success of our rapidly growing organization.

Please note - you must be legally permitted to work in Canada.

What You'll Do:

Calendar Management: Skillfully manage schedules, coordinating appointments, meetings, and travel arrangements.
Communication: Act as a primary point of contact between internal/external stakeholders, ensuring clear and timely communication.
Document Handling: Prepare, review, and organize documents, reports, and presentations.
Coordination: Assist in the coordination and planning of executivelevel meetings, conferences, and events.
Travel Logistics: Arrange comprehensive travel itineraries, accommodations, and transportation.
Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
Task Prioritization: Assist in prioritizing tasks and managing workload. Streamline processes to enhance efficiency in daytoday operations.
Problem Solving: Address challenges and obstacles independently, providing solutions and recommendations. Collaborate with other team members to implement effective problemsolving strategies.
Continuous Improvement: Identify opportunities for process improvement and implement solutions to enhance the overall effectiveness of executive support functions.

What You'll Need:

Executive Support Experience: Proven experience as an Executive Assistant, preferably supporting highlevel executives.
Organizational Skills: Exceptional organizational and timemanagement skills, with the ability to prioritize tasks effectively. Prioritize tasks to ensure deadlines are met.
Tech Proficiency: Proficient in office software and a quick learner of new tools and technologies.
Communication Skills: Excellent written and verbal communication skills, with a professional and approachable demeanor.
Hustle and Drive: Demonstrate a strong work ethic and a relentless drive to achieve goals and exceed expectations. Approach tasks with energy, enthusiasm, and a sense of urgency, consistently going above and beyond to deliver results.
Problem-

Solving Aptitude:
Demonstrate a proactive approach to problem-solving, showing the ability to address challenges independently and provide effective solutions. Showcase instances where you have contributed to the resolution of complex issues.

Initiative: Show a proactive mindset and willingness to take initiative in identifying areas for improvement.
Flexibility: Ability to adapt to a dynamic work environment and manage multiple tasks with efficiency. Thrive in a fastpaced environment and remain adaptable to changing priorities and deadlines. Display resilience and composure under pressure, maintaining a positive attitude.
Professionalism: Embody a high level of professionalism in all interactions and represent the brand with integrity.

What We Offer:

Opportunities for personal and professional growth within a rapidly expanding organization.
Competitive salary and benefits package, including extended health care, dental care, vision care, and vacation time.
Monthly snack budget for all of our showrooms
Collaborative work environment with seasoned entrepreneurs and driven talent.
Inclusive workplace culture committed to diversity and equity.
A dynamic and fastpaced atmosphere where innovation and creativity thrive.