Air Export/import Coordinator - Richmond, Canada - NIPPON EXPRESS CANADA

NIPPON EXPRESS CANADA

Verified Company

Richmond, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Summary:

The Air Export/Import Coordinator is to manage day-to-day transactions for air export/import deliveries.

They are expected to execute accurate documentation, secure bookings with airlines, coordinate timely customs clearance and delivery, ensure compliance in all facets of the tendering process.

They must also facilitate all communications in a timely manner to airlines, global partners and customers.

Key Duties and Responsibilities:

Air Export:

Process Air Exports for various customers
Coordinate with tracking companies pick up of cargo from shipper
Prepare Check in sheets and assign HAWB numbers for shipments
Coordinate with shipper for all required documents (e.g. Commercial Invoice, Export Declaration, Export Permits Etc.)
Process shipment using Nippon Express AS 400 system
Coordination with Shipper, Airlines, Nippon Express warehouse personnel as well as any Nippon Express overseas offices involved in any aspects related to Air Exports shipments
Prepare HAWBs and MAWBs using our AS400 system
Prepare Customer Invoices
Prepare Air Export Quotations
Ensure compliance in all facets of the tendering process, including but not limited to dangerous goods requirements, and utilize required software programs to submit shipments for movement

Air Import

Receive import files provided by Air Import Supervisor
Verify that each file has all required information
Prepare advise notices and submit them to CNEE's customs broker
Enter necessary information in AS400 system and obtain documents require for customs clearance
Notify consignees and customers about the arrival of their cargo when applicable
Arrange, when required, delivery of goods to final destination
Issue invoices to customers, customs brokers or origin stations, depending of shipments terms and client's requirements
Follow up with cargo irregularities and keep CNEE inform on how they are been resolved
Submit documents to Canada Customs for arrival stamping
Notify warehouse personnel of any scheduled pick up from outside carriers
Place all air import documents together and file them once shipment is successfully delivered to final destination
Maintain company standards and procedures
Follow company policies regarding handling of Air Cargo
Various other tasks as may be required

Qualifications:

Prior knowledge and experience in the freight forwarding industry, specifically handling air cargo
Knowledge of principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Competency with the English language including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of basic procedures relating to exporting and importing goods from and to Canada
Ability to manage one's own time and prioritize tasks based on time sensitive demands
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Comfortable communicating with others, including colleagues, customers and outside vendors
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Capable of providing quality service for our customers by understanding their needs and requirements
Ability to remain calm in stressful situations, work under pressure and meet deadlines
Basic knowledge of Microsoft Office products, including Excel and Word
Nippon Express is an equal opportunity employer committed to an inclusive and barrierfree recruitment and selection process. If contacted for an employment opportunity please advise us if you require accommodation._
Nippon Express Canada thanks all applicants for their interests, however, only those applicants selected for an interview will be contacted._