Sourcing Coordinator - Toronto, Canada - Greater Toronto Airports Authority

Greater Toronto Airports Authority

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work.

Approximately 1,400 GTAA employees work non-stop with our partners and agencies to deliver a safe and welcoming airport experience at Canada's leading global hub airport, Toronto Pearson.
The impacts of the pandemic have been significant to our industry, yet we remain Pearson Strong and are realizing the opportunity to accelerate our Healthy Airport commitment
. Join us on our accelerated journey in creating the airport of the future in a smart, healthy and profitable way.

What's in it for you

We offer our GTAA members amazing benefits, including retirement planning, group health benefits, employee assistance programs (EAP), paid leave, education and training, as well as recognition and rewards programs.

Position Summary:

Reporting to the Manager, Strategic Sourcing through Senior Procurement Specialist, this position is responsible for the day-to-day purchase of goods and services for the GTAA.

Key Accountabilities:

Delivers sourcing services including collaborating with the client to clarify needs, provides advice and guidance, selects the best processes and suppliers, completes documents including contracts, negotiates terms and conditions, and ensures that all records are complete and updated as required
Assists Sourcing Specialists, Senior Sourcing Specialists, Manager and Associate Director in their activities as assigned, including collaborating closely with external clients (suppliers) and internal clients (business units), in preparing documentations, reviewing and assessing work of others for compliance to purchasing policies and requirements and creating and updating records
Annually or as and when required archives all paper copies of contracts in accordance with the GTAA Records Management policies and procedures
Maintains database and provides reports for management on bid evaluations
Updates, maintains and publishes list of contracts that can be used enterprise wide (Blanket Purchase Agreements) by Business Units to get services in a timely and efficient manner
Manage the contract with CCOH (supplier) for WHMIS records
Participate in special projects as assigned
Manages the Corporate Purchasing Card (P-Card) Program, which includes; completing and maintaining card holder and approver profiles in the P-Card system, including spend limits, and running monthly mapper files between the card system and Oracle and resolving issues or discrepancies
Performs Audits on P-Card to ensure adherence to GTAA P-Card policy
Provides approval for Customs clearance for Goods that are arriving from outside of Canada
Acts as backup to the Sourcing Coordinator, Inventory, Buyers & Analysts

Qualifications:

High school diploma
University degree or college diploma preferred with a combination of formal business training or progress toward relevant professional purchasing designation
Minimum 2 years of sourcing work experience in a sourcing environment preferred and/or combination based on education, experience and demonstrated skills
ERP experience in a large enterprise, especially using Oracle is preferred
Customer service experience is an asset
Must be able to obtain and retain a Transportation Security Clearance

Knowledge, Skills and Abilities:

Technical proficiency with relevant sourcing systems and analytics tools (Excel, Access, PowerPoint, MS Word) required
Knowledge of/experience with Oracle Financial system an asset
Strong analytical, business process analysis and problem solving capabilities
Good business/financial competence required
Strong attention to detail
Have flexibility and adaptability to changing priorities
Expertise in multiple spend categories is an asset
Effective time management and organizations skills required to develop and complete project plans
Knowledge of GTAA client roles and mandates, immediate and long range plans, financial planning processes, procurement approval and review processes (Corporate Risk, Legal, etc., and other management practices in order to manage programs such as P Card and Travel Card
Knowledge of GTAA procurement (goods and services) standards, policies and practices, and the roles and responsibilities of GTAA branches in the sourcing process to lead less complex sourcing assignments or participate in major assignments
Knowledge of various GTAA and industry sourcing tools including databases and other records management tools in order to maintain records, produce regular and ad hoc reports, update and maintain templates and Portal postings
Knowledge of trends analysis in order to identify potential areas for BPA savings and other efficiencies
Knowledge of Custom Brokerage, Duties, NAFTA and Incoterms

The GTAA is a federally regulated private sector. The Government of Canada has suspended mandatory vaccination requirement for federally regulated transportation sector workers. The G