Administrative Support Clerk - Kitchener, Canada - Conestoga College

Conestoga College

Verified Company

Kitchener, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Requisition Details

Job Title:

Administrative Support Clerk

Requisition #:

23-380

Campus:

Doon

Department:

Cowan Health Sciences

Payband:

F

Starting Rate:

$28.56

Payband Range:

$ $33.11

Hours/Week:

35

Posting Date:

Wednesday, February 22, 2023

Closing Date:

Wednesday, March 1, 2023 at 11:59 PM EST

Vacancy Type:

Support Staff - Full-time

Support Staff Full-time Replacement Position

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

This position will provide administrative support to the Manager, Cowan Health Sciences Centre (CHSC) in day-to-day operations along with clerical support for Open Access labs, remediation, and special projects.

The incumbent is the point of contact for booking and scheduling for the Simulated Participant Program.

Responsibilities:

Assists with the daytoday operations of the CHSC which includes processing incoming/outgoing correspondence, monitoring action items and commitments, responding to and initiating followup actions
Prepares templates and maintains documentation for departmental processes and systems
Maintains and assists with arranging the Agora, classroom, and lab furniture, fixtures, and equipment in the CHSC and storage, and communicating with Facilities Management, when required
Supports Audio/Visual (AV) requests outside of Simulation and provides Faculty with orientation to AV systems, when required
Compiles and prepares agendas, gathering documentation for meetings, acts as notetaker, and circulates meeting minutes
Provides information on departmental policies and procedures for students, faculty, and visitors to the Cowan Health Science Center (CHSC) and assists with reception duties in the CHSC Agora as required
Provides tours for prospective applicants, current students, etc.
Arranges orientation for new full and parttime faculty to the CHSC
Tracks credit card purchases by maintaining a detailed database and reconciles purchases
Prepares work order requests for manager approval and coordinates follow through with Facilities Management
Acts as the point of contact for the Simulated Participant (SP) Program; facilitates the booking and scheduling process and provides clerical support
Supports onboarding, training, and debriefing for SP program as directed by the Manager
Prepares templates and maintains SP Program documentation and systems including generation of contracts
Participates in simulation events as required

Qualifications:

Twoyear Diploma in Office Administration, Business, Communication, General Arts and Science, Humanities, Social Science, or related fields of study
Minimum of three years practical experience in a fastpaced revenue generating department, preferably within an educational organization
Experience and education to include advanced level Microsoft Office courses and working with databases and Excel
Experience working in the education sector would be considered an asset
Knowledge of Learning Management Systems (LMS) is considered an asset
Excellent organizational skills, as well as oral and written communication skills
Excellent interpersonal skills with the ability to communicate professionally, tactfully, and diplomatically
Strong problemsolving skills with the ability to take initiative on tasks
Bookkeeping experience would be an asset

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