Administrative Coordinator - Halifax, Canada - Dalhousie University

Dalhousie University

Verified Company

Halifax, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Position Details:

Department/Unit

Location

Posting Number

Employee Group

Position Type

Duration of Contract (if applicable)

Employment Type

Full-time Equivalency (FTE)

Salary
- $ $31.80 per hour ($42,378 -$53,750 per annum, 32.5 hours per week).

Classification

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada's leading researchintensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purposedriven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. The Administrative Coordinator is responsible for wideranging administrative functions in the Dean's Office to ensure excellent services in support of the Faculty. Reporting to the Director, the position supports the Director of Finance and Administration and two Associate Deans (Academic and Research) with financial, academic, and researchrelated processes. The position provides program support for Facultylevel course offerings including timetable coordination, calendar updates, and teaching assistant (TA) hiring.

Key Responsibilities

Serves as the first point of contact in the Dean's Office for all faculty/department matters related to the Director and Associate Dean portfolios. Acts as a resource to staff and faculty, providing process and policy guidelines, responding to inquiries, and resolving issues.
Provides support to the academic development committee and the research development committee; schedules meetings, prepares materials, records decisions and approvals.
Tracks expenses and administers funding processes related to equipment and furniture, travel, research development, TA allocations, and other special purpose funding. Prepares financial documents such as journal entry forms and payment requests.
Coordinates undergraduate calendar process and reviews changes.
Responsible for daytoday maintenance and facilityrelated matters for the faculty; acts as point of contact for Facilities Management.
Provides support for other administrative duties in the Dean's Office, for example, room bookings, special event coordination, and records management.

Note
Due to operational requirements, the successful applicant is required to work primarily in-person on campus.

Dalhousie's vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination.

However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

Required Qualifications

Business/Office Administration diploma with three to five years' related experience (or equivalent combination of training and experience).
Experience with general administrative functions and in providing excellent client services.
Ability to prioritize workload including multiple concurrent demands.
Excellent judgment as well as tact and diplomacy.
Ability to write concisely and clearly, using inclusive, respectful language in all communication.
Proficiency with Microsoft Office Suite. including Excel.

Assets

Experience working in a university environment or other large, complex organization.

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

Application Consideration

Diversity Statement