Medical Secretary - Toronto, Canada - Sinai Health

Sinai Health

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care.

We provide excellent and compassionate care in hospital, community and home.

Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

To support us on our journey, Sinai Health System is looking for a
Medical Secretary to support our
Department of Obstetrics and Gynaecology, Division of Urogynecology at
Mount Sinai Hospital.

As a Medical Secretary you will provide administrative and secretarial support to appropriate section head(s) and the department.

RESPONSIBILITIES:

Responsible for patient registration and appointment booking activities
Enter patient information into billing/scheduling system and prepare patient files/folder prior to patient visits
Collect all outstanding laboratory and other diagnostic results prior to patient visit
Register all ambulatory visits into Cerner PM Launch
Dictation/word processing; evaluation of daily mail and faxes
Prepare daily patient visit lists for physician(s)
Answer telephone line; respond to internal and external inquiries within scope of responsibility and direct all calls appropriately to nursing staff, physician and laboratory
Coordinate OR bookings for patients as well as Short-Stay and EOPS
Update OR wait list on a regular basis
Record daily patient visit statistics for monthly submission to Finance Department
Responsible for physician billing; input OHIP and nonOHIP claims on a daily basis and perform all necessary followup on unpaid claims including correction and resubmission of claims error reports and OHIP inquiries
Prepare examining rooms in terms of setting up and maintaining linen during physician's clinic day; placing patients in examining rooms in queue
Responsible for maintaining consultation rooms stocked with necessary equipment; maintains and orders office stationary supplies
Responsible for booking followup patient appointments in ultrasound, radiology and other departments
Coordinate meetings and maintain schedules
Assist with research grant preparation & abstracts if required
Perform other related duties as assigned by supervisor.

Job Requirements

Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
Minimum two (2) years of recent secretarial experience preferably working in a clinic/health environment
Experience with EMR Accuro preferred
Proficient in Microsoft Word, Excel, Power Point, Outlook.
Applicants with proven equivalent recent and related training and experience may be considered.
Medical dictatyping skills (at least 50 wpm)
Selfdirected with an ability to make decisions and to exercise good judgment.
Superior organizational and time management skills with a flexibility to adjust to priorities.
Demonstrated professionalism and ability to work independently
Effective verbal and written skills (Spanish or Portuguese speaking an asset)
Demonstrated ability to work with a variety of individuals in a cooperative manner both independently and as part of a team.
Ability to work accurately and effectively in a fast pace/stress environment.
Demonstrated customer service skills and ability to sensitively communicate with patients/families in vulnerable situations.
Demonstrated satisfactory work performance and attendance history.

The successful applicant will be an employee of the Obstetrics & Gynaecology Department not Mount Sinai Hospital.