Scheduling Clerk - Winnipeg, Canada - St

Verified Company

Winnipeg, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

This is a full time term position until March 31, 2024, with a possibility of extension
:

Position Summary and Scope of Service:

St.
Amant's core values reflect a strong commitment to diversity, equity, and inclusion. St.

Amant maintains ongoing commitment to recruiting a diverse and talented workforce which is paramount to supporting the community we serve.

Reporting to the Service Delivery Manager and consistent with the Mission, Values and policies of St.
Amant, the Staffing Clerk is a critical role in ensuring the success of St.
Amant business and operations.

Exemplifying the mission, vision and values of St.
Amant, the Staffing Clerk works collaboratively with partnered programs while offering employees respectful customer service.

The Autism Staffing Clerk is responsible for providing a broad range of administrative support services to Autism Programs in accordance with the mission and values and the policies and procedures for this service.

Qualifications:

Educational:

Grade XII diploma or certificate
Postsecondary education with a focus on Human Resource Management is an asset; or an equivalent combination of education and relevant work experience
Knowledge of the HRIS Scheduling software system an asset

Professional:

Minimum of two years' previous experience working as a staffing clerk, preferably in a health care setting
Experienced and knowledgeable in the use of the full range of modern office equipment
Experience working with HRIS scheduling systems
Strong organizational and time management skills
Strong communication skills, both written and oral, in order to provide a family/person centered approach and support to our team members
Experience in performing a wide range of administrative/secretarial tasks
Experience in managing large volumes of accurate schedules
Experience in creating and maintaining workflow templates and forms for scheduling areas
Experience working with employees and managers in an effective and professional manner

Personal:

Ability to work with mínimal supervision as well as a collaborative team player in a team environment
Ability to organize and prioritize work in a fastpaced environment
Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development and innovation
Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and selfawareness
Ability and willingness to give and receive honest, balanced feedback
Demonstrates competence and character that inspires trust
Acts with integrity and respect in all interactions
Values and commitment to continuous selfgrowth and professional learning
Demonstrate confidential and ethical behavior in the performance of all duties
Able to work well under pressure to ensure that deadlines are met
Able to work independently and harmoniously within a multidisciplinary group
Excellent time management skills with the ability to balance and prioritize multiple responsibilities
Keen sense of accuracy and attention to detail

Duties and Responsibilities:

Program/Service Support
Consistent with the Mission, Values and Policies of St.
Amant, the Staffing Clerk provides a broad range of quality scheduling support activities.

Quality services are evident when professional communication, timeliness, accuracy, ethical awareness / sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards.

Duties include:

Provides a broad range of quality administrative support activities
Contacts all appropriate parties (clients, staff, external partners) with relevance to the changed schedules
Responds to staff, client and external partner inquiries regarding their monthly schedule of services
Prepares monthly client and staff schedules
Enters all appropriate data into the scheduling system and indicates changes to client service on the hard copy of the client schedule as well as updating and maintaining the scheduling system
Tracks individual usage of vacation, stats, overtime banks etc. and informs manager when levels are inconsistent with the requested time off
Files all required documentation regarding scheduling services and follow up as required
Maintenance of files and other relevant documentation related to staffing services
Prepares and tracks staff vacation requests
Checks all staff mileage forms for accuracy, recruit supervisor signatures and enters mileage data into the scheduling system
Provides photocopy, fax, departmental mail and electronic mail
Assists in the collection of data and preparation of reports as requested by Program management
Adheres to all policies and procedure of St.

Amant