Judicial Secretary - Hamilton, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Hamilton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario and or Superior Court of Justice.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

Type and transcribe (from handwritten notes) correspondence, judgments and legal documents
Edit and compose correspondence
Provide reception services and arrange appointments
Maintain and manage judges' calendars and schedules, and arrange for travel
Process invoices and travel claims, maintain expense accounts
Provide support to judges on committees
Process mail, maintain filing system and access information on databases

How do I qualify?:

Mandatory:

You have typing skills to 50 words per minute
You have dicta skills of 70%

Communication Skills:

You have excellent written communication skills to compose correspondence and transcribe judgments.
You have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries.
You have ability to receive and screen telephone calls and visitors using tact and discretion.
You have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders.

Technical Knowledge and Experience:

You have demonstrated legal secretarial and administrative experience.
You have knowledge of legal office systems, financial processes and court systems.
You have ability to work within court procedures including knowledge of legal terminology and documents.

Judgement, Organizational and Analytical Skills:

You have proven organizational skills and ability to work independently.
You can prioritize, multitask and complete work to meet deadlines.
You have ability to use good judgement and analytical skills to research and respond to inquiries and resolve conflicts successfully.

Computer Skills:

Additional Information:

Address:

1 Permanent, 45 Main St E, Hamilton, West Region or 55 Main St W, Hamilton, West Region, Criminal Record and Judicial Matters Check
1 Temporary, duration up to 5.5 months, 45 Main St E, Hamilton, West Region or 55 Main St W, Hamilton, West Region, Criminal Record and Judicial Matters Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Monday, June 5, 2023
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.