Executive Assistant - Windsor, Canada - Hôtel-Dieu Grace Healthcare

Hôtel-Dieu Grace Healthcare
Hôtel-Dieu Grace Healthcare
Verified Company
Windsor, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Location:


  • Windsor, ON

Posting #:


Position name:


  • Executive Assistant

Available Spots:


  • 1

Bargaining Unit:


  • Non Union

Department:


  • Administration

Assignment:


Status:


  • Permanent Full Time

Shift:


Deadline:


Position Summary:


Reporting to the Chief of Staff/VP Of Mental Health & Addictions, the Executive Assistant manages the day to day activities of the Chief of Staff/VP Of Mental Health & Addictions' office including appointment and meeting coordination, preparation and processing of documents and information, managing special projects, handling confidential contracts, and monitoring all purchasing documents.


Qualifications:


Demonstrated Skills:

  • Proficient use of Microsoft Office Suite
  • Demonstrated ability to manage the logistics and legalities around Board Committee meetings
  • Strong capability to record and transcribe meeting minutes
  • Demonstrated excellence in interpersonal and communication skills (written and oral)
  • Strong organizational, problem solving and judgment skills

Personal Attributes:

  • Demonstrated professionalism, diplomacy, sensitivity and discretion in managing difficult situations
  • Ability to prioritize and manage multiple tasks and projects ensuring assigned deadlines are met
  • Demonstrated ability to be flexible and adapt positively to constantly changing situations
  • Demonstrates ability to think independently and critically
  • Ability to manage conflict
  • Ability to flex hours long hours/evenings/weekend work

Education and/or Certification:


  • Minimum of 5 years' experience providing support at an executive level
  • Required
  • Undergraduate degree/equivalent work experience
  • Degree or Diploma in Office and Administrative Studies or equivalent
  • Experience providing support in Medical Affairs
  • Preferred
  • Microsoft Office Suite Programs including Word, Excel, Outlook, Power Point
  • Required
(will be tested)


FOR EXTERNAL APPLICANTS ONLY:

As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital's Occupational Health and Safety department.

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