Administrative Coordinator, North York On - Hobart Canada

Hobart Canada

Verified Company

North York, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Coordinator for Sales Department

Company Information
Hobart is the leading supplier of equipment, systems and service in the food industry.

Hobart offers the broadest line of equipment including cooking, food preparation, refrigeration, bakery systems, warewashing and waste systems, and weighing, wrapping and labeling systems.

Hobart Canada is a part of ITW Food Equipment Group, and is headquartered in Toronto with branch offices in Halifax, Nova Scotia, Montreal, Québec, Toronto, Ontario, Edmonton, Alberta, and Vancouver, British Columbia.

The company employs more than 230 people.

Included in this number are over 120 service technicians providing nationwide service, effectively making Hobart Canada the industry's largest service organization.

Reporting to the Marketing Manager, the Administrative Coordinator role supports our national team to help in all facets of achieving our Sales targets and business objectives.

This role Interface with Territory Sales representatives, Service Management, National Account Managers, Equipment Sales Management, Marketing and Customer Care personnel.

Key responsibilities:

Administrative Coordination:

Support in the execution of training, internal events and trade shows
Remotely coordinate US trainings for customers by maintaining attendee lists, making after hours and hotel reservations, and coordinating the agenda
Coordinate local trainings and hosting onsite operations or virtual events
Support trade shows operations including equipment ordering coordination, booth setup & cleanup, creating staff schedule, and delegating staff to assist with the event
Coordinate the inventory management of all sales and marketing collateral and swag
Support and coordinate regional and national sales meetings
Support our schedule of dealer training programs through organizing and coordinating attendees, preparing training materials and coordinating training agenda's
Organize and coordinate internal sales and product training as required

Sales Coordination:

Coordinate and support national sales reporting. Maintain distribution lists, and update and disseminate reports in a timely and regular manner
Support dealers and the sales team with coordination of credits and creditnotes from SPEC credit program, MDF program, rebate program and sales policy program
Assist the sales team with marketing calendar coordination including product live demonstrations and coordination of supplies if needed
Maintain our customer and dealer database
Assist the sales team with annual dealer sheets updates
Other duties as required.

Requirements:

College diploma or University Degree preferred/ or equivalent experience.
23 years of direct work experience in a sales administration support or events coordination role
Experience in the food service industry or equipment sales industry preferred.
Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously
Selfmotivated and proactive, with a resultsoriented mindset
Ability to work collaboratively in a team environment.
Flexibility to adapt to changing priorities and deadlines and adaptable to change
Excellent verbal, written and interpersonal communication skills.
Must enjoy working in a fastpaced multifaceted environment.
Selfmotivated, with high energy and an engaging level of enthusiasm
High level of integrity and work ethic
Basic knowledge of sales & marketing principles, methods, practices, and techniques
Proven record of administrative, reporting and support success.
Ability to travel into the US to attend training and industry events.
Ability to maintain detailed and accurate records such as online event registration data, supplier contracts, inventory management, meeting materials, and procurement material
Bilingual (French English) is an asset
Valid driver's license and access to a vehicle required