Accounts Payable Clerk - Vancouver, Canada - Vancouver Community College

Vancouver Community College

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Pclass #

SS031
Job Summary

Who We Are

We acknowledge that Vancouver Community College (_
VCC_

- ) is located on the traditional unceded territories of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial._

For over 55 years, VCC has been a leader in innovative, experiential post-secondary learning.

We're one of B.C's top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.

At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.
This position is responsible for performing accounting and clerical tasks related to the maintenance and processing of accounts payable transactions.
Job Duties/Responsibilities
1. Matches receiving reports to invoices, verifies account codes and receipt of items, batches invoices for payment, matches with purchase order, and enters invoices into the system.
2. Checks suppliers' statements and maintains related correspondence, ensures proper approvals are in place and forwards incomplete invoices to the department. Processes payment to payee for approved invoices and files duplicate with supporting documentation.
3. Receives and reviews suppliers' invoices for prices, extensions, additions and discounts. Refers discrepancies to purchasing agent or supplier.
4. Calculates and confirms applicable GST and PST.
5. Reviews employee expenses including tuition, mileage, PD funds and petty cash prior to reimbursement.
6. Processes cheque and direct deposit payments to vendors.
7. Cancels and reissues student refunds and other cheques as requested.
8. Requests new vendor records, changes to vendor records, including banking information for direct deposit.
9. Collects, verifies, and prepares journal entries for monthly C-Card claims; and provides user support to C-Card holders.
10. Identifies P.O. balances for liquidation.
11. Organizes and labels files and boxes for storage.
12. Performs other related duties as required.
Qualifications

Education and Experience

Grade 12 graduation plus additional specialized training of up to and including 1 year in accounting and over 2 years' related experience in a high volume computerized Finance department or an equivalent combination of training and/or experience may be substituted for the required qualifications.

Skills and Abilities

Proven interpersonal skills with the ability to work collaboratively as a member of a team and to establish and maintain effective working relationships with students, staff, faculty, vendors, external agencies and the general public.
Ability to function calmly and effectively and with speed and accuracy during periods of high volume and stress.
Knowledge of the rules, regulations and policies governing departmental operations.
Effective organizational and time management skills in meeting deadlines and working with frequent interruptions.
Computer experience with intermediate level knowledge of MS Word and Excel. Experience with Banner preferred.
Accurate keyboarding skills with a minimum of 60 wpm and demonstrated data entry skills.
Excellent attention to detail. Ability to recognize and identify possible errors or omissions for correction.
Demonstrated knowledge of basic accounting principles and practices and familiarity with office practices and procedures.
Communicate effectively in English, both verbally and in writing, to others.
Familiarity with PST and GST and their impact on the institution.

Salary Range - Prorated based on FTE

PAYGRADE 22: $1,876.74 to $2,197.93 biweekly.

Posting Detail Information

Employment Group

Support Staff (CUPE)
Type of Position
Temporary
Employment Type
Full Time
Department

FINANCIAL SERVICES
Primary Location

This position may require you to work at all VCC locations.
Broadway
Is this posting only for internal applicants?

No
Position End Date

For Temporary Positions
06/30/2023
Vacation Blackout Dates

Number of Hours per Week

35
Work Schedule Hours may vary according to the needs of the Department
Monday to Friday, 8:00 am 4:15 pm
Eligible for Fortnight
Yes
Special Instructions to Applicant
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.
Posting Open Date
03/15/2023
Posting Close Date
03/28/2023
Is this a pooled posting?
No