Administrative Assistant - Aurora, Canada - Matheson Constructors

Matheson Constructors

Verified Company

Aurora, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:

05/08/2024
Location:
Aurora, ON
Salary Interval:
Full-Time Permanent
Pay Range:
N/A
Application Instructions

Please complete in one setting.

Position Description

Administrative Assistant - Business Development, Marketing & Estimating
Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build, and public-private partnerships.

With expertise spanning buildings, civil infrastructure, industrial and special projects, Matheson uses the latest digital technology to help our partners solve complex construction challenges to deliver on their most ambitious project goals.

A trusted collaborator, Matheson reliably delivers quality service that ensures our projects and partners succeed.

We Are Partners

The Administrative Assistant will provide support to our Business Development, Marketing, and Estimating Department, playing a crucial role in facilitating the smooth operation of these key areas.

The role will provide comprehensive administrative support to the departmental leaders and contribute to the efficiency and effectiveness of our business development strategies, marketing initiatives and estimating processes.

Key Responsibilities include but are not limited to**:

Assist in the preparation and formatting of presentations, reports, and proposals.
Maintain accurate records of business development activities, including client communications, contracts, and proposals.
Coordinate the production and distribution of marketing materials, such as brochures, newsletters, and digital content.
Support the estimating process by organizing bid documents, tracking bid invitations, and assisting in bid submission preparations.
Serve as a point of contact for internal and external stakeholders, addressing inquiries and relaying messages promptly.
Assist with event planning and coordination for business development and marketing activities, including conferences, trade shows, and client meetings.
Conduct research and gather data to support business development and marketing strategies.
Perform general administrative tasks, such as filing, copying, scanning, and ordering office supplies.
Backup reception coverage and other duties as assigned to meet business unit and corporate objectives.

Position Requirements

Educational & Professional Requirements:

Bachelor's degree Business Administration, Marketing, or a related field is preferred but not required.
Proven experience (13 years) in an administrative role, preferably in a business development, marketing or constructionrelated environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software.

Equal Opportunity Employer
Matheson Constructors is an equal opportunity employer.

We thank all applicants for their interest in the position but only those identified for further consideration will be contacted._

Accessibility:

NOTICE TO THIRD PARTY AGENCIES:
Please note that Matheson Constructors does not accept unsolicited resumes from recruiters or employment agencies.