Clerk Ii - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Number:49707**At the City of Edmonton - City Operations, we strive to help our people achieve their professional and personal goals through an inclusive environment that values everyone's contributions, appreciates diversity of thought, fosters growth and provides continuous opportunities for development.

Reporting to the Director of the Transit Service Development section of Edmonton Transit Service (ETS), you will be responsible for providing a broad range of clerical and administrative services in support of the day-to-day needs of the section.

With a focus on the City of Edmonton's Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

Manage section responses to customer and Council inquiries
Manage the Director's calendar, including proactively resolving conflicts and coordinating meeting appointments
Provide and/or coordinate various administrative services including preparing and processing invoices and staff expense claims
Provide support for meeting scheduling, booking meeting space and arranging logistics (catering, technology, meeting materials etc)
Review payroll records and timesheets to ensure accuracy
Order office stationery and other required office supplies
Represent the 15th floor and interact with the property manager as needed
Create requisitions, network numbers, invoice service entries and creating Cheque Requisitions in SAP (the city's financial system)
Provide administrative support to the Edmonton Transit Service Advisory Board (ETSAB) at the board's monthly meetings
Perform other administrative tasks as required

Qualifications:

A minimum of 2 years progressively responsible and diversified office administration experience including preparing responses to public inquiries, preparing various documents and correspondence, maintaining filing systems, taking meeting minutes, calendar management, meeting coordination and logistics, preparing and processing invoices and expense claims
Customer service focused with the ability to handle various inquiries and maintain effective working relationships within a multidisciplinary team
Accurate data entry skills to produce highquality information
Excellent skills with grammar, punctuation and spelling, with a high level of accuracy, ensuring documents conform to City of Edmonton formats
Knowledge of processes involved in booking meetings, catering, and confirming event details with clients
Proficiency in SAP Purchasing is an asset
Excellent time management and organizational skills, with the ability to manage multiple priorities within tight deadlines
Excellent communication and interpersonal skills, with ability to work in a team environment and build relationships with internal and external stakeholders
Must exercise effective conflict resolution skills
Must be able to adapt to and receive instruction from multiple individuals
Must be able to work independently with mínimal supervision
Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit
Applicants may be tested

_ Up to 1 permanent full-time position_

Hours of Work:40 hours per week (Monday

Friday; some evening work may be required)

The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary:
$ $ Hourly); $48, $59, Annually)

Talent Acquisition Consultant:
SL/MZ

Classification Title:
Clerk II - 8 Hours

Posting Date:
May 10, 2024

Closing Date:
May 17, :59:00 PM (MDT)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
Edmonton Transit Service

Work Location(s): 15th Floor Edmonton Tower, Avenue Edmonton T5J 0J4