Housing Administrative Assistant - Airdrie, Canada - City of Airdrie

City of Airdrie

Verified Company

Airdrie, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Biography1:

As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation.

At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department.

Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals.

We are supportive of one another, and we have fun while we serve our community.

We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization.

At the City of Airdrie, we learn, grow and accomplish great things together.

If you have a passion for building a better community and are ready to join the excitement, we'd love to hear from you

The Opportunity:

The Housing Administrative Assistant position provides cross departmental support to a range of areas related to the day-to-day administration and customer service functions associated with the Housing Accelerator Fund (HAF) deliverables.

This position serves as a central point of contact for cross-departmental collaboration and ensures the smooth execution of administrative tasks essential to the success of housing projects and programs within the City of Airdrie.

Primary accountabilities include:

Provide cross departmental administrative support related to the Housing Accelerator Funds (HAF) deliverables that includes scheduling meetings, coordinating logistics, creating agendas, and recording accurate minutes to facilitate productive discussions and decisionmaking processes
Lead cross departmental administrative work including assisting with file management, making travel arrangements, and performing other duties as required to support departments related to HAF implementation
Collaborate closely with the Housing Team Leader and other departments to support the overall objectives of the Housing Accelerator Fund and contribute to the achievement of organizational goals
Provide responsive and professional customer service to internal and external stakeholders, addressing inquiries and requests in a timely and efficient manner
Track and support project contracts that include funding disbursements and invoicing
Assist team members with the execution of projects including managing information and compiling reports to support research needs
Stay abreast of industry trends, developments, and best practices related to housing administration and customer service
Provide documentation support for processes and procedures as needed

You Bring:

Certificate or diploma in Business Administration, Administrative Information Management, Office Administration, or a related field
APC certification and/or Canadian Certified Administration Professional (CCAP) would be an asset
3 years comprehensive knowledge of key housing legislation, and experience as an administrative assistant
Experience managing data and information
Experience coordinating and executing meetings and special events
Experience and proficiency in managing contracts
Strong computer skills and thorough knowledge of Microsoft Office including Word, Excel, Outlook, and SharePoint
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fastpaced environment
Strong written and oral communication skills, with the ability to gather and present information
Ability to anticipate the needs of the customer as well as the team and take appropriate action
Exceptional customer service skills and an innate desire to assist others
Dependability and initiativetaking, with demonstrated resourcefulness and effective problemsolving skills
Demonstrates reliability and adaptability to changing needs and priorities
Ability to quickly learn new processes, software, and platforms
Ability to quickly align with shifting priorities, work assignments and timelines
High degree of confidentiality, professionalism, positivity and enthusiasm
Ability to be a positive influence in a teamsetting

We Offer:

Along with a competitive compensation program and City paid health and dental premiums, this position also includes:

Excellent health, dental, paramedical and benefits plan
Firstinclass pension plan
Career development and tuition reimbursement
Employee discounts, annual adult Genesis Place pass, social events and health & wellness initiatives

Continuous learning through training and development is encouraged as are flexible work arrangements, when possible.

We recognize that our people work best when they feel engaged in their environment and appreciated for their efforts and our overall benefits package reflects that.

Additional Information:

This is a 2-year term full-time (37.5 hours per week) position.

Next Steps:

Interviewing and hiring may com