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Kitchener

    Faculty Financial Accountant - Waterloo, Canada - University of Waterloo

    University of Waterloo
    University of Waterloo Waterloo, Canada

    2 weeks ago

    Default job background
    Description

    Overview

    Term: 18 months

    Reporting to the Director, Faculty Financial Operations (DFO), the Faculty Financial Accountant (FFA) ensures that financial activities in assigned units are properly accounted for, and applicable policies and procedures are effectively and consistently applied.

    Working as a central resource in the Dean of Mathematics Office, this role will be deployed at the discretion of the DFO. The incumbent has the context and expertise that ensures timeliness, accuracy, effectiveness, and compliance of financial operations in units to which they are assigned. The FFA provides unit management teams with information to support budget planning, financial management, teaching resource planning, monitoring, and compliance within the Faculty of Mathematics. The incumbent acts as a resource to departmental administrative staff on financial transactions, policy interpretations, reporting and compliance.

    Responsibilities

    Financial management and internal control of research transactions within the faculty

  • Possesses a clear and current understanding of university policies and procedures and research related sponsor guidelines to ensure ongoing compliance and consistent understanding of university and funding agency requirements within the faculty
  • Provides advice and support to research administrative staff, individual researchers and research groups and institutes regarding eligibility, management, and control of research funds, including information about their financial data and required reporting
  • Meets regularly with the research administrative staff to support effective and consistent financial management and internal control and encourages the sharing of best practices
  • Assists with financial transactions, previewing personal expense reimbursement claims or other transactional support
  • Conducts periodic monitoring and identifies to management potential issues relating to research accounts

    • Financial management and internal control of non-research transactions within the faculty

  • Participates in periodic reviews and audits of financial procedures and transactions to ensure strong internal controls and efficient and effective financial accountability
  • Monitors and prepares reports for certain operating, endowment and trust funds identifying issues and risks
  • Assists with monthly monitoring of financial reports for each assigned unit, identifying potential issues and risks
  • Supports new initiatives in the areas of budget and finance

    • Financial administration, communication, and continuous support within the faculty

  • Assists unit heads and administrative staff in assigned units to ensure that University accounting methodology and procedures are well understood across the faculty and that these procedures are communicated and followed
  • Keeps current on research-related eligibility, compliance and process matters and ensures that this information is shared efficiently and effectively with relevant stakeholders
  • Serves as a resource to the staff and faculty members with queries related to the university financial systems (. Concur, Unit4, Centre Suite)
  • Develops reports and statistics to identify where improvements are needed for financial compliance

    • Qualifications

  • Completion of an undergraduate degree, preferably in Accounting, Business or Finance
  • Completion of all required examinations and in final stage of obtaining the CPA designation in Canada
  • 3+ years of experience directly related to the accountabilities of the position
  • Demonstrated competencies in accounting and data management
  • 3+ years of experience in the higher education sector in Canada
  • Strong communication and interpersonal skills, and demonstrated organizational skills
  • Excellent understanding of generally accepted accounting principles and practices as they relate to fund accounting and an in-depth knowledge of the accounting requirements and financial business of the University
  • Working knowledge of tax issues (. HST, taxable benefits, as related to specific activities
  • Demonstrated adaptability and flexibility with respect to variations in scope of work, and schedule
  • Strong analytical and interpersonal skills are required to provide professional advice on accounting and process issues within Faculty departments
  • Ability to build excellent working relationships with key persons both inside and outside the Faculty
  • The Faculty Financial Accountant must possess strong Microsoft Office experience: advanced MS Word and Excel, intermediate PowerPoint, Access, Outlook, as well as working experience with financial software and databases
  • Knowledge about databases is considered an asset
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