Accounts Payable Officer - North York, Canada - Seneca College of Applied Arts and Technology

Seneca College of Applied Arts and Technology

Verified Company

North York, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Join the Renewed Seneca, The Next Seneca
:

Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, healthy, flexible and encourages risk-taking.

Joining Seneca Polytechnic brings opportunities for professional development and career growth, with supports available for health and wellbeing in all its forms - physical, mental, emotional and spiritual - to support the whole person.

Position Summary:

The Accounts Payable Officer, who reports to the Supervisor of Accounts Payable, is responsible for ensuring the accurate and timely processing and recording of payables.

This important role aims to optimize cash flows and uphold compliance with internal controls and policies.

Exceptional service is provided to both internal and external customers by promptly addressing inquiries and effectively resolving any issues related to payables.

Responsibilities:

Verify and process invoices, agent commissions, credit notes, and all other payables pertaining to Seneca's purchasing policy, signing authority policy, and procedures.
Review exception reports and promptly resolve errors in account numbers, payment currencies, and remittance addresses.
Match purchase orders, invoices, and receipts, and validate receipts with packing slips for goods.
Assess and review payment requests with supporting documents and follow up with departments if additional supporting documents or clarification is required.
Analyze the monthly aged credit report (AP Outstanding Report), identifying any outstanding credits and proactively follow up with suppliers to ensure timely remittance of credited amounts to Seneca.
Actively participate in all pertinent monthend and yearend Accounts Payable processes, which encompass the precise calculation and setup of accruals, preparation of journal entries, and reconciliation of supplier statements with Seneca Accounts Payable records.
Ensure the balance of daily edit reports prior to generating checks and electronic payments, oversee the distribution of checks, and handle any necessary payment cancellations or reissuances.
Thoroughly review all employee expenses to ensure the presence of required documentation, receipts, and authorizations, in accordance with the Travel and Meals policy.
Process student refunds and wire payments efficiently using various payment portals and record payment details in PeopleSoft.
Identify vendors eligible for T4A reporting and regularly update the HR system accordingly.
Review monthly purchasing card statements to ensure that receipts are attached, purchases made are in accordance with Seneca's policies (including the P Card policy) and procedures, appropriate authorization exists, the account distribution is reasonable, and taxes are properly assessed.
Maintain and update supplier information regularly by validating supporting documents.

Customer Service and Liaison:

Collaborate with various departments, including shipping/receiving, procurement, and other college staff, to effectively address and resolve discrepancies between purchase orders, receiving, and invoices.
Take initiative in resolving incorrect charges or outstanding credits by proactively contacting suppliers and/or departments, diligently tracking and adjusting items such as incorrect goods received, short shipments, and price differences with suppliers.
Cultivate positive relationships with vendors and internal college stakeholders by consistently providing timely responses to their inquiries, actively following up, and ensuring the prompt resolution of any issues.

Qualifications:

Education:

A completed two (2) year diploma in accounting or a related field.

Experience:

A minimum of three (3) years of practical experience in an office environment working in Accounts Payable or a related area.

Skills:

Excellent communication and interpersonal skills.
Strong analytical and problemsolving skills.
Excellent attention to detail and accuracy.
Proficiency in Microsoft Excel, and Word.
Demonstrates excellent organizational skills.
Proficient in understanding basic accounting principles.

Note:

A skills assessment test will be administered during the recruitment process.

Job Details

External Posting Date:

June 05,2023

External Closing Date:

June 06,2023

Pay Range:

Payband F - $ $33.11 (Start rate: $28.56)

Hours:
37.5

Work Type:

Hybrid

Shift:

Monday - Friday, 9:00AM - 5:00PM (overtime as required)

Ideal Start Date:

End Date:

Job Type:

Permanent

*
Note:

Seneca requires copies of educational credentials at the time of an interview.

Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.

Seneca Polytechnic at a Glance:

Seneca Polytechnic is Canada's leading polytechnic